mvria_agenda_annual_member_and_organizationa_board_april_2021.pdf | |
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mvria_agenda_jan_2021.pdf | |
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agenda_mvr__november_16_2020.pdf | |
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agenda_mvr_draft_october_2020.pdf | |
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mvria_closed_board_meeting_sept-2020.pdf | |
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mvria_agenda_closed_legal_meeting_may_7_2020.pdf | |
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mvrnotice_march_14_2020.pdf | |
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agenda_mvr__feb_17_2020.pdf | |
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agenda_mvr_jan_20_2020.pdf | |
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mvr_agenda_closed_legal_dec_10_2019.pdf | |
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agenda_mvr_draft_october_21_2019.pdf | |
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MVRIA Agendas 2017, 2016, 2015, 2014, 2013 & 2012 Myakka Valley Ranches Improvement Association
Status of the AGENDA and associated reports The following agenda and associated reports indicate the matters that the Board intend to discuss at their Meeting. The printed recommendations may not necessarily be agreed as set out or at all. Additional material may be made available to the Board at the time of their meeting in either written or verbal form. The Board may well have further discussion and consideration of the agenda items. No reliance can be placed on the agenda or associated reports as representing any opinion or decision of the Board. The definitive conclusions and decisions of the Board are those set out in the Minutes of each Board meeting which are not approved until the subsequent meeting. You are advised to read the approved Minutes. |
mvria_agenda_march2017.pdf | |
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mvria_agenda_december_8_2014_board_meeting.pdf | |
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Myakka Valley Ranches Improvement Association
Board Meeting - June 10, 2013
AGENDA
Note: Directors will be asked to sign their confirmation that they have read
the Association Documents (Articles, Bylaws and Deed Restrictions)
1. Call to order
2. Identify Board Members Present: Absent with apologies
- Deb Houston
3. Declare Quorum
4. Welcome & identify Guests
Approve minutes of last meeting (Attached)
Residents Questions
REPORTS
1. Secretary's Report - To receive the report on complaints about the
procedures adopted for the Annual Meeting
Jackie's Findings - Having examined the various documentation there appears to be some
inconsistencies. I recommend that we seek our lawyers advice and refer
this to Hanken, Persson, McClenathen, Cohen + Darnell
Andy's Findings -
Board Code of Conduct and the Becker/Poliakoff Sunshine Law handout. -
Jackie to report
Jackie to discuss repair, disposal or lease of printer
as well as discussion regarding printing, materials costs
Board to note that Charlie Brodsky will assist Jackie with collating and filing
board papers.
2. Foreclosure Procedure for debt collection in the event of foreclosure (see attachment)
- Dan McKillop to report
2. Treasurers Report - Finance
1) End of year accounts 2012/13. To
approve and circulate to members, together with a copy of the current years
budget. (Report attached)
2) To receive and note the end of May financial report together with a summary report of Annual assessment debtors. (Report
attached)
3) To table the current contract with the bookkeeper for
future consideration. (Copy of contract attached)
4) Board to note that the personal liability insurance has been renewed.
3. Term Contract (Grass Cutting) - Report on progress -
Recommendation - David Hodgkinson manages the bidding for term contracts.
We have 3 companies bidding on the work -
4. Bradley Law Suit - Board to note the decision of the mediator.
Ad Hoc Committee's
5. Document Revision Committee - No report
Standing Committee's
6. Compliance Committee - Bill Still to provide
report -
Update on open matters -
7. Disaster Planning Committee -
Vivian Zabik to report
A radio drill has been organized on June 20th (evening)
8. Parks Committee - Andy Behn Report
1) Next Steps
2) Fence Repair at the big park.
3) Keys to locks
4) Dirt Pile - John Aquiline will not be able to assist, seeking alternative solution.
7. Roads Committee - David Hodgkinson to report
1) Update on Lien
2) Progress to delayed contract.
8. Saddle Trails Committee
Recommendation-
Board accept the report of the Saddle trail committee and that the board appoint - Wanda Martinez as
chairman
9. Security Committee - No report
OTHER BUSINESS
10. Legal Update -
Recommendation - that the board approves mediation on the outstanding road assessment case and that the board approves
Jackie Vizzi as the representative in the mediation.
11. Construction applications - None
12. Trails n tales - Board to decide what issue should be featured in the next edition.
Note: Deb Houston is editor for one month, forward all inquiries to her, please.
Close meeting
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting: May 13, 2013
Location: Myakka State Park Conference Center, 13081 State Road 72,
Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently
posted on the Guard House
Board meets on the second Monday, each month
Agenda:
Call to order
Identify board members present
Declare quorum
Welcome and identify guests
Residents Questions
Election of Officers
Delegation of Duties and Appointments
Approve minutes: board meeting April 8, 2013
Approve financial report: March 2013
Procedure for foreclosure for non-payment of assessments (Dan McKillop, Vivian Zabik)
Status Report/Assessment Arrears
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Construction: Andy Behn
Disaster Committee: Vivian Zabik
Mowing: Andy Behn
Dirt Pile Update: Jackie Vizzi, Stan Dacar
Roads Committee: David Hodgkinson
Security Committee: Trudi Lawrenz, Charlie Brodsky
Trails N Tales: President's Message for June
Adjourn
Annual Members Meeting
Sunday April 28, 2013 at 2.00 pm
Fire house #18, Myakka Valley Trail
AGENDA
1. Call to Order
2. Declare Quorum
3. Identify Board Members Present
Deb Houston, Bob Chenard,
Jim Holthaus, Andy Behn, Bill Barrett, Larry Brotherton,
Gary James, Dan McKillop, Chris Thomas, Jackie Vizzi, Vivian Zabik
4. Welcome Members
5. Approve Minutes of Last Annual Meeting (Sunday April 15, 2012)
6. 2013-2014 Proposed Budget (Jim Holthaus)
7. Security Report (Ken Roland, Trudi Lawrenz)
* Update on the cameras
8. Roads Committee (David Hodgkinson, Jim Alexander, Stan Dacar)
* Roads Report
* Capital Spending
9. Vote on Budget and Capital Improvements
10. Election of Directors
11. Residents' Questions
Adjourn meeting
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting: April 8, 2013
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently posted on the Guard House
Board meets on the second Monday, each month
Agenda:
Call to order
Identify board members present
Declare quorum
Welcome and identify guests
Residents Questions
President’s Report
Approve agenda and mailing for Annual Members’ Meeting April 28, 2013
Procedure for foreclosure for non-payment of dues (Dan McKillop, Vivian Zabik)
SRQ road to MVRIA fence line
Approve minutes: board meeting March 11, 2013
Treasurer’s Report: Jim Holthaus
Approve financial report: February 2013
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Construction: Andy Behn / Gary James
Disaster Committee: Vivian Zabik
Mowing: Andy Behn
Review bids for mowing
Dirt Pile Update: Jackie Vizzi, Stan Dacar
Roads Committee: David Hodgkinson
Further road patching, provided the bids are less than the available approved budget
Saddle Trail Committee: Amy Chenard, Jackie Vizzi
Security Committee: Ken Roland, Trudi Lawrenz:
Next steps security cameras
Trails N Tales: President’s Message for May
Legal Update/Road Assessment Case: Jackie Vizzi
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting: March 11, 2013
Location: Myakka State Park Conference Center,
13081 State Road 72, Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently posted on the Guard House
Board meets on the second Monday, each month
Agenda
Call to order Note that Andy Behn will be audio taping the meeting.
Identify board members present
Declare quorum
Welcome and identify guests
Residents Questions
President’s Report
Approve agenda and mailing for Annual Members’ Meeting April 7,2013
Procedure for foreclosure for non-payment of dues (Dan McKillop, Vivian Zabik)
Variance request 5270 Vanderipe
SRQ road to MVRIA fence line (Resident letter attached)
Secretary’s Report: Andy Behn
Approve minutes: board meeting February 11, 2013
Treasurer’s Report: Jim Holthaus
Approve financial report: January 2013
Approve Budget 2013-2014
Review Annual Assessment and determine if it needs to be raised 10%
Committee Reports:
Ad Hoc Committee
(Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
Committee Report
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Lot 169 (Patton) update/noise complaints
Lot 154M (Matthes/fence)
Lot 221. (McKillop/closed trail)
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
Disaster Committee: Vivian Zabik
Mowing: Andy Behn
Review bids for mowing
Parks: Chris Thomas
Dirt pile Meeting with Kelly Pluta scheduled for April (Jackie Vizzi)
Roads Committee: David Hodgkinson (Absent with apologies)
Recommendations:
The President be authorized to approve the lowest bids received
for (i) repainting YIELD lines and (ii) further road patching, provided the bids
are less than the available approved budget
The Board adopts the Report on Road Maintenance Plan from 2013
onwards
Saddle Trail Committee: Jackie Vizzi
“Hold Harmless” Agreement
Security Committee: Ken Roland, Trudi Lawrenz
Next steps security cameras
Signs: John Kolb
Missing sign on the bridge re:riders
Trails 'N ' Tales
President’s Message for March
Legal Update/Road Assessment Case: Jackie Vizzi
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting: February 11, 2013
Location: Myakka State Park Conference Center, 13081 State Road 72,
Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently posted on the Guard House
Board meets on the second Monday, each month
Agenda:
Call to order Note that Andy Behn and Trudi Lawrenz will be audio taping the meeting.
Identify board members present. (Absent with apologies: Chris Thomas)
Declare quorum
Welcome and identify guests
Residents Questions
President's Report
Set date for Annual Members' Meeting in April
Form a committee to organize Annual Members' Meeting
Proposal to raise the Annual Assessment by 10% this year
Procedure for Foreclosure
Secretary's Report: Andy Behn
Approve minutes: members' meeting August 5, 2012
Approve minutes: lawyer's meeting with the board August, 13, 2012
Approve minutes: board meeting August 13, 2012
Approve minutes: board meeting January 14, 2013
Treasurer's Report: Jim Holthaus
Approve financial report: December 2012
Progress on Budget
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream Committee Report
Board to note petition from members regarding mediation in the Bradley case
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Lot 169 (Patton) update/noise complaints
Lot 154M (Matthes/fence)
Lot 221. (McKillop/closed trail)
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
Disaster Committee: Vivian Zabik
No report
Mowing: Andy Behn
Invite bids for mowing
Parks: Chris Thomas
Gate replacement at the "Little Park"
Jackie Vizzi has a verbal report about the progress/bids on dirt pile removal from "Little Park"
Roads Committee: David Hodgkinson
Recommendations: (a) that the Board accepts the bid from All About Asphalt, Inc. in the
sum of $23,600.00
(b) that the Board accepts the Report on Road Maintenance Plan from 2013
onwards and that the report be put on our web site for Members comments
(c) that the Committee seeks bids for the road patching identified in the road condition
surveys.
Saddle Trail Committee: Jackie Vizzi
Work order "Hold Harmless" Agreement
Security Committee: Ken Roland, Trudi Lawrenz
Next steps security cameras
Signs: John Kolb
Trails N Tales
President's Message for February
Legal Update/Road Assessment Case: Jackie Vizzi
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting: January 14, 2013
Location: Myakka State Park Conference Center, 13081 State Road 72,
Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently
posted on the Guard House Board meets on the second Monday, each month
Agenda:
Call to order Note that Andy Behn and Charlie Brodsky will be audio taping
the meeting.
Identify board members present.
Declare quorum
Welcome and identify guests
Residents Questions
Speeding through the entrance
Secretary's report: Andy Behn
Approve amended minutes: board meeting July 9, 2012
Approve minutes: board meeting November 12, 2012
Approve minutes: members' meeting August 5, 2012
Approve minutes: lawyer's meeting with the
board August 13, 2012
Approve minutes: board meeting August 13, 2012
Approve minutes: board meeting October 8, 2012
Update on scanning project
Keith Bradley request
Rules regarding inspection and copying of association records
Definition of committees
Treasurer's report: Jim Holthaus
Approve financial report: September 2012
Approve financial report: October 2012
Approve financial report: November 2012
Budget Committee Minutes
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
No report
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Lot 154M (Matthes/fence)
Lot 221. (McKillop/closed trail)
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
New construction 5793 Old Ranch Road
New construction 6770 Country Road
Policy for variances-progress report
Disaster Committee: Vivian Zabik
No report
Mowing: Andy Behn
Spending vs. budgeted amount
Parks: Chris Thomas
Update and proposal for new gate
Decision on dirt pile
Roads Committee: David Hodgkinson
Board to note recommendations in the road report
Saddle Trail Committee: Jackie Vizzi
Request for maintenance
Security Committee: Ken Roland, Trudi Lawrenz
Next steps security cameras
Signs: John Kolb
Street sign replacement at State Road 72 and Myakka Valley Trail
Trails N Tales
President's Message for January
Thanks to Vivian Zabik for the articles about the deed restrictions
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting: December 10, 2012
Agenda
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Call to order
Identify board members present.
Declare quorum
Welcome and identify guests
Residents Questions
Secretary’s report: Andy Behn ·
Approve amended minutes: board meeting July 9, 2012 ·
Approve minutes: members’ meeting August 5, 2012 ·
Approve minutes: lawyer’s meeting with the board August 13, 2012 ·
Approve minutes: board meeting August 13, 2012 ·
Approve minutes: board meeting October 8, 2012 ·
Approve minutes: board meeting November 12, 2012
Treasurer’s report: Jim Holthaus
Approve financial report: September 2012 ·
Approve financial report: October 2012 ·
Budget Committee Minutes
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): Jackie Vizzi, Dan McKillop, Dale Ream Will there be a
report?
Compliance: Bob Chenard, Bill Still, Vivian Zabik ·
Lot 154M (Matthes/fence) ·
Lot 221. (McKillop/closed trail) ·
Lot 223 (Roland/posts)
Construction: Andy Behn / Gary James ·
New building 5793 ORR
·
Policy for variances?
Disaster: Vivian Zabik
Mowing: Andy Behn
Parks: Chris Thomas
Roads Committee: David Hodgkinson
Board to approve the committee proceeding
with work providing the bid accepted is below the estimated cost already approved
Security Committee: Ken Roland, Trudi Lawrenz
Next steps
security cameras
Trail Committee:Amy Chenard, Jackie Vizzi, Leslie Fortune, Marc Zabik
Trails N Tales message for January
Adjourn
Board Meeting: November 12, 2012
Agenda
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Call to order (Note: Andy Behn and Trudi Lawrenz will be taping the meeting)
Identify board members present. (Vivian Zabik, absent with apologies)
Declare quorum
Welcome and identify guests
Residents Questions
Approval of Minutes: Deb Houston ·
Approve amended minutes: board meeting June 11, 2012 ·
Approve amended minutes: board meeting July 9, 2012
Approve minutes: members’ meeting August 5, 2012 ·
Approve minutes: lawyer’s meeting with the board August 13, 2012 ·
Approve minutes: board meeting August 13, 2012 ·
Approve minutes: board meeting October 8, 2012
Treasurer’s report: Jim Holthaus ·
Approve financial report: September 2012 ·
Letter to residents with delinquent dues
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
Compliance: Bob Chenard, Bill Still, Vivian Zabik ·
Lot 154M (Matthes/fence) ·
Lot 221. (McKillop/closed trail) ·
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
Roads Committee: David Hodgkinson ·
Bids are due Nov. 23. In order to expedite repairs, the Board can authorize the President in consultation with the
Road Committee Chairman to place an order for road maintenance work provided
that the lowest bid is less than the approved budget.
Saddle Trail Committee:Jackie Vizzi ·
Minutes from the committee meeting and their recommendations
Security Committee: Ken Roland, Trudi Lawrenz ·
Next steps for bulletin board, and security cameras
Mowing: Andy Behn
Parks: Chris Thomas
Jackie Vizzi to review the status of the dirt pile in the park by the bridge.
Trails 'N' Talesmessage for December
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting:
October 8, 2012
Agenda
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida
34241
Call to order
Identify board members present. (Absent
with apologies: Jackie Vizzi)
Declare quorum
Welcome and identify guests
Residents Questions
President’s report: Deb Houston ·
Secretary
vacancy ·
Approve amended minutes: board meeting June 11, 2012 ·
Approve minutes: members’ meeting August 5, 2012 ·
Approve minutes: lawyer’s meeting with the board August 13, 2012 ·
Approve minutes: board meeting August 13, 2012 ·
Approve
minutes: board meeting September 10, 2012 ·
Appointments to Review Panel: Selina Auvil
Treasurer’s report: Jim Holthaus ·
Approve financial report: August 2012 ·
Annual Report
Committee Reports:
Ad Hoc Committee
(Bradley Lawsuit): Jackie Vizzi, Dan McKillop, Dale Ream
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Lot 154M
(Matthes/fence) Committee recommendation: Follow up on discussion to modify existing fence/potential
variance request ·
Lot 169. (Patton/race track)
Committee recommendation: that this matter be sent
to our attorney for an opinion and the appropriate steps for resolution. ·
Lot 221.
(McKillop/closed trail) Committee recommendation: Continue to seek further
clarification from attorney by providing additional details requested to best
determine options/next steps for resolution. ·
Lot 223. (Roland/posts) Board to determine next steps for resolution.
Construction: Andy
Behn / Gary James
Disaster: Vivian Zabik
Roads Committee: David Hodgkinson·
Next step on capital improvements ·
Road repairs
Security Committee: Ken Roland, Trudi Lawrenz ·
Next steps for guard shack roof, bulletin board, security
cameras
Mowing: Andy Behn
Parks: Chris Thomas
Dirt removal
Trails N Tales message for November
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting:
September 10, 2012
Agenda
Location:
Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Call to order
Identify board members present. Declare quorum
Welcome and identify guests
President’s report: Deb Houston ·
Board vacancy ·
Approve amended minutes: board meeting June 11, 2012
Approve minutes: members’ meeting August 5, 2012
Approve minutes: lawyer’s meeting with the board August 13, 2011
Approve minutes: board meeting August 13, 2011
Appointments to fining committee
Treasurer’s report: Jim Holthaus
Approve financial report: May 2012
Approve financial report: June 2012
Approve financial report: July 2012
Secretary’s Report: Chris Thomas
Committee Reports:
Ad Hoc Committee
(Bradley Lawsuit): Jackie Vizzi, Dan McKillop, Dale Ream
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Lot 154M
(Matthes/fence) Committee
recommendation: Follow up on discussion to modify existing fence/potential
variance request
Lot 169. (Patton/race track)
Committee recommendation: that this matter be sent
to our attorney for an opinion and the appropriate steps for
resolution.
Lot 221. (McKillop/closed trail) Committee recommendation: Continue to seek further
clarification from attorney by providing additional details requested to best
determine options/next steps for resolution.
Lot 223. (Roland/posts) Board to determine next steps for
resolution.
Construction: Andy Behn / Gary James
Disaster: Vivian Zabik
Roads Committee: David Hodgkinson
Next step on capital improvements
Road repairs
Saddle Trails: Jackie Vizzi
Legal opinion regarding trail maintenance
Security Committee: Ken Roland, Trudi Lawrenz
Next steps for guard shack roof, bulletin board, security cameras
Mowing: Andy Behn
Parks: Chris Thomas
Dirt removal
Residents Questions
Trails N Tales message for October
Board members only
Legal (old): Settlement vote
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting:
August 13, 2012
Agenda
Location:
Myakka State Park
Conference Center, 13081 State Road 72, Sarasota, Florida 34241
6:30-7:00 Board to meet with attorney Chuck Webb.
7:00 Call to order ·
Identify board members present. Declare quorum.
Welcome and identify guests
Presentation by Stokes Management on the benefits of a
management company.
President’s report: Deb Houston ·
Note the meeting is being taped by Andy Behn. ·
Approve minutes: board meeting July 8, 2012 ·
Approve minutes: members’ meeting August 5, 2012 ·
Board vacancy left by Ryan Jekonski ·
Thank you to the ad hoc vote committee: Andy Behn, Chris Thomas, Harold Joslin ·
Vote results (all projects approved)
Treasurer’s report: Jim Holthaus ·
Approve financial report: May 2012 ·
Approve financial report: June 2012
Secretary’s Report: Chris Thomas ·
Electronic filing update, Website: email, storage, and web hosting (Andy Behn and Chris Thomas)
Committee Reports:
Roads Committee:
David Hodgkinson · Board to approve repair of MVT in front of Lot 146 where it is washing away.
Security Committee: Ken Roland, Trudi Lawrenz:
Next steps for guard shack roof, security camera, and bulletin board.
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Old ·
Lot 154M fence.
Board to determine next step
·
Lot 221. Legal
opinion pending.
·
Lot 169. Owner
invited. Board to determine next step.
·
Lot 223. Owner
invited. Board to determine next step.
Signs – John Kolb
Mowing: Andy Behn
Parks – Chris Thomas: ·
Dirt removal ·
Repair vandalized fence and sign at ORR Park
Residents Questions ·
Valley T-shirt Logo contest announced in TNT ·
Trails N Tales message for September
Adjourn
Board Meeting: March 11, 2013
Location: Myakka State Park Conference Center,
13081 State Road 72, Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently posted on the Guard House
Board meets on the second Monday, each month
Agenda
Call to order Note that Andy Behn will be audio taping the meeting.
Identify board members present
Declare quorum
Welcome and identify guests
Residents Questions
President’s Report
Approve agenda and mailing for Annual Members’ Meeting April 7,2013
Procedure for foreclosure for non-payment of dues (Dan McKillop, Vivian Zabik)
Variance request 5270 Vanderipe
SRQ road to MVRIA fence line (Resident letter attached)
Secretary’s Report: Andy Behn
Approve minutes: board meeting February 11, 2013
Treasurer’s Report: Jim Holthaus
Approve financial report: January 2013
Approve Budget 2013-2014
Review Annual Assessment and determine if it needs to be raised 10%
Committee Reports:
Ad Hoc Committee
(Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
Committee Report
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Lot 169 (Patton) update/noise complaints
Lot 154M (Matthes/fence)
Lot 221. (McKillop/closed trail)
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
Disaster Committee: Vivian Zabik
Mowing: Andy Behn
Review bids for mowing
Parks: Chris Thomas
Dirt pile Meeting with Kelly Pluta scheduled for April (Jackie Vizzi)
Roads Committee: David Hodgkinson (Absent with apologies)
Recommendations:
The President be authorized to approve the lowest bids received
for (i) repainting YIELD lines and (ii) further road patching, provided the bids
are less than the available approved budget
The Board adopts the Report on Road Maintenance Plan from 2013
onwards
Saddle Trail Committee: Jackie Vizzi
“Hold Harmless” Agreement
Security Committee: Ken Roland, Trudi Lawrenz
Next steps security cameras
Signs: John Kolb
Missing sign on the bridge re:riders
Trails 'N ' Tales
President’s Message for March
Legal Update/Road Assessment Case: Jackie Vizzi
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting: February 11, 2013
Location: Myakka State Park Conference Center, 13081 State Road 72,
Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently posted on the Guard House
Board meets on the second Monday, each month
Agenda:
Call to order Note that Andy Behn and Trudi Lawrenz will be audio taping the meeting.
Identify board members present. (Absent with apologies: Chris Thomas)
Declare quorum
Welcome and identify guests
Residents Questions
President's Report
Set date for Annual Members' Meeting in April
Form a committee to organize Annual Members' Meeting
Proposal to raise the Annual Assessment by 10% this year
Procedure for Foreclosure
Secretary's Report: Andy Behn
Approve minutes: members' meeting August 5, 2012
Approve minutes: lawyer's meeting with the board August, 13, 2012
Approve minutes: board meeting August 13, 2012
Approve minutes: board meeting January 14, 2013
Treasurer's Report: Jim Holthaus
Approve financial report: December 2012
Progress on Budget
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream Committee Report
Board to note petition from members regarding mediation in the Bradley case
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Lot 169 (Patton) update/noise complaints
Lot 154M (Matthes/fence)
Lot 221. (McKillop/closed trail)
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
Disaster Committee: Vivian Zabik
No report
Mowing: Andy Behn
Invite bids for mowing
Parks: Chris Thomas
Gate replacement at the "Little Park"
Jackie Vizzi has a verbal report about the progress/bids on dirt pile removal from "Little Park"
Roads Committee: David Hodgkinson
Recommendations: (a) that the Board accepts the bid from All About Asphalt, Inc. in the
sum of $23,600.00
(b) that the Board accepts the Report on Road Maintenance Plan from 2013
onwards and that the report be put on our web site for Members comments
(c) that the Committee seeks bids for the road patching identified in the road condition
surveys.
Saddle Trail Committee: Jackie Vizzi
Work order "Hold Harmless" Agreement
Security Committee: Ken Roland, Trudi Lawrenz
Next steps security cameras
Signs: John Kolb
Trails N Tales
President's Message for February
Legal Update/Road Assessment Case: Jackie Vizzi
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting: January 14, 2013
Location: Myakka State Park Conference Center, 13081 State Road 72,
Sarasota, Florida 34241
Proof of due notice of meeting: Notice permanently
posted on the Guard House Board meets on the second Monday, each month
Agenda:
Call to order Note that Andy Behn and Charlie Brodsky will be audio taping
the meeting.
Identify board members present.
Declare quorum
Welcome and identify guests
Residents Questions
Speeding through the entrance
Secretary's report: Andy Behn
Approve amended minutes: board meeting July 9, 2012
Approve minutes: board meeting November 12, 2012
Approve minutes: members' meeting August 5, 2012
Approve minutes: lawyer's meeting with the
board August 13, 2012
Approve minutes: board meeting August 13, 2012
Approve minutes: board meeting October 8, 2012
Update on scanning project
Keith Bradley request
Rules regarding inspection and copying of association records
Definition of committees
Treasurer's report: Jim Holthaus
Approve financial report: September 2012
Approve financial report: October 2012
Approve financial report: November 2012
Budget Committee Minutes
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
No report
Compliance: Bob Chenard, Bill Still, Vivian Zabik
Lot 154M (Matthes/fence)
Lot 221. (McKillop/closed trail)
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
New construction 5793 Old Ranch Road
New construction 6770 Country Road
Policy for variances-progress report
Disaster Committee: Vivian Zabik
No report
Mowing: Andy Behn
Spending vs. budgeted amount
Parks: Chris Thomas
Update and proposal for new gate
Decision on dirt pile
Roads Committee: David Hodgkinson
Board to note recommendations in the road report
Saddle Trail Committee: Jackie Vizzi
Request for maintenance
Security Committee: Ken Roland, Trudi Lawrenz
Next steps security cameras
Signs: John Kolb
Street sign replacement at State Road 72 and Myakka Valley Trail
Trails N Tales
President's Message for January
Thanks to Vivian Zabik for the articles about the deed restrictions
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting: December 10, 2012
Agenda
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Call to order
Identify board members present.
Declare quorum
Welcome and identify guests
Residents Questions
Secretary’s report: Andy Behn ·
Approve amended minutes: board meeting July 9, 2012 ·
Approve minutes: members’ meeting August 5, 2012 ·
Approve minutes: lawyer’s meeting with the board August 13, 2012 ·
Approve minutes: board meeting August 13, 2012 ·
Approve minutes: board meeting October 8, 2012 ·
Approve minutes: board meeting November 12, 2012
Treasurer’s report: Jim Holthaus
Approve financial report: September 2012 ·
Approve financial report: October 2012 ·
Budget Committee Minutes
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): Jackie Vizzi, Dan McKillop, Dale Ream Will there be a
report?
Compliance: Bob Chenard, Bill Still, Vivian Zabik ·
Lot 154M (Matthes/fence) ·
Lot 221. (McKillop/closed trail) ·
Lot 223 (Roland/posts)
Construction: Andy Behn / Gary James ·
New building 5793 ORR
·
Policy for variances?
Disaster: Vivian Zabik
Mowing: Andy Behn
Parks: Chris Thomas
Roads Committee: David Hodgkinson
Board to approve the committee proceeding
with work providing the bid accepted is below the estimated cost already approved
Security Committee: Ken Roland, Trudi Lawrenz
Next steps
security cameras
Trail Committee:Amy Chenard, Jackie Vizzi, Leslie Fortune, Marc Zabik
Trails N Tales message for January
Adjourn
Board Meeting: November 12, 2012
Agenda
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Call to order (Note: Andy Behn and Trudi Lawrenz will be taping the meeting)
Identify board members present. (Vivian Zabik, absent with apologies)
Declare quorum
Welcome and identify guests
Residents Questions
Approval of Minutes: Deb Houston ·
Approve amended minutes: board meeting June 11, 2012 ·
Approve amended minutes: board meeting July 9, 2012
Approve minutes: members’ meeting August 5, 2012 ·
Approve minutes: lawyer’s meeting with the board August 13, 2012 ·
Approve minutes: board meeting August 13, 2012 ·
Approve minutes: board meeting October 8, 2012
Treasurer’s report: Jim Holthaus ·
Approve financial report: September 2012 ·
Letter to residents with delinquent dues
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Jackie Vizzi, Dan McKillop, Dale Ream
Compliance: Bob Chenard, Bill Still, Vivian Zabik ·
Lot 154M (Matthes/fence) ·
Lot 221. (McKillop/closed trail) ·
Lot 223. (Roland/posts)
Construction: Andy Behn / Gary James
Roads Committee: David Hodgkinson ·
Bids are due Nov. 23. In order to expedite repairs, the Board can authorize the President in consultation with the
Road Committee Chairman to place an order for road maintenance work provided
that the lowest bid is less than the approved budget.
Saddle Trail Committee:Jackie Vizzi ·
Minutes from the committee meeting and their recommendations
Security Committee: Ken Roland, Trudi Lawrenz ·
Next steps for bulletin board, and security cameras
Mowing: Andy Behn
Parks: Chris Thomas
Jackie Vizzi to review the status of the dirt pile in the park by the bridge.
Trails 'N' Talesmessage for December
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting:
October 8, 2012
Agenda
Location: Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida
34241
Call to order
Identify board members present. (Absent
with apologies: Jackie Vizzi)
Declare quorum
Welcome and identify guests
Residents Questions
President’s report: Deb Houston ·
Secretary
vacancy ·
Approve amended minutes: board meeting June 11, 2012 ·
Approve minutes: members’ meeting August 5, 2012 ·
Approve minutes: lawyer’s meeting with the board August 13, 2012 ·
Approve minutes: board meeting August 13, 2012 ·
Approve
minutes: board meeting September 10, 2012 ·
Appointments to Review Panel: Selina Auvil
Treasurer’s report: Jim Holthaus ·
Approve financial report: August 2012 ·
Annual Report
Committee Reports:
Ad Hoc Committee
(Bradley Lawsuit): Jackie Vizzi, Dan McKillop, Dale Ream
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Lot 154M
(Matthes/fence) Committee recommendation: Follow up on discussion to modify existing fence/potential
variance request ·
Lot 169. (Patton/race track)
Committee recommendation: that this matter be sent
to our attorney for an opinion and the appropriate steps for resolution. ·
Lot 221.
(McKillop/closed trail) Committee recommendation: Continue to seek further
clarification from attorney by providing additional details requested to best
determine options/next steps for resolution. ·
Lot 223. (Roland/posts) Board to determine next steps for resolution.
Construction: Andy
Behn / Gary James
Disaster: Vivian Zabik
Roads Committee: David Hodgkinson·
Next step on capital improvements ·
Road repairs
Security Committee: Ken Roland, Trudi Lawrenz ·
Next steps for guard shack roof, bulletin board, security
cameras
Mowing: Andy Behn
Parks: Chris Thomas
Dirt removal
Trails N Tales message for November
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOSICATION
Board Meeting:
September 10, 2012
Agenda
Location:
Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241
Call to order
Identify board members present. Declare quorum
Welcome and identify guests
President’s report: Deb Houston ·
Board vacancy ·
Approve amended minutes: board meeting June 11, 2012
Approve minutes: members’ meeting August 5, 2012
Approve minutes: lawyer’s meeting with the board August 13, 2011
Approve minutes: board meeting August 13, 2011
Appointments to fining committee
Treasurer’s report: Jim Holthaus
Approve financial report: May 2012
Approve financial report: June 2012
Approve financial report: July 2012
Secretary’s Report: Chris Thomas
Committee Reports:
Ad Hoc Committee
(Bradley Lawsuit): Jackie Vizzi, Dan McKillop, Dale Ream
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Lot 154M
(Matthes/fence) Committee
recommendation: Follow up on discussion to modify existing fence/potential
variance request
Lot 169. (Patton/race track)
Committee recommendation: that this matter be sent
to our attorney for an opinion and the appropriate steps for
resolution.
Lot 221. (McKillop/closed trail) Committee recommendation: Continue to seek further
clarification from attorney by providing additional details requested to best
determine options/next steps for resolution.
Lot 223. (Roland/posts) Board to determine next steps for
resolution.
Construction: Andy Behn / Gary James
Disaster: Vivian Zabik
Roads Committee: David Hodgkinson
Next step on capital improvements
Road repairs
Saddle Trails: Jackie Vizzi
Legal opinion regarding trail maintenance
Security Committee: Ken Roland, Trudi Lawrenz
Next steps for guard shack roof, bulletin board, security cameras
Mowing: Andy Behn
Parks: Chris Thomas
Dirt removal
Residents Questions
Trails N Tales message for October
Board members only
Legal (old): Settlement vote
Adjourn
MYAKKA VALLEY IMPROVEMENT ASSOCIATION
Board Meeting:
August 13, 2012
Agenda
Location:
Myakka State Park
Conference Center, 13081 State Road 72, Sarasota, Florida 34241
6:30-7:00 Board to meet with attorney Chuck Webb.
7:00 Call to order ·
Identify board members present. Declare quorum.
Welcome and identify guests
Presentation by Stokes Management on the benefits of a
management company.
President’s report: Deb Houston ·
Note the meeting is being taped by Andy Behn. ·
Approve minutes: board meeting July 8, 2012 ·
Approve minutes: members’ meeting August 5, 2012 ·
Board vacancy left by Ryan Jekonski ·
Thank you to the ad hoc vote committee: Andy Behn, Chris Thomas, Harold Joslin ·
Vote results (all projects approved)
Treasurer’s report: Jim Holthaus ·
Approve financial report: May 2012 ·
Approve financial report: June 2012
Secretary’s Report: Chris Thomas ·
Electronic filing update, Website: email, storage, and web hosting (Andy Behn and Chris Thomas)
Committee Reports:
Roads Committee:
David Hodgkinson · Board to approve repair of MVT in front of Lot 146 where it is washing away.
Security Committee: Ken Roland, Trudi Lawrenz:
Next steps for guard shack roof, security camera, and bulletin board.
Compliance:
Bob Chenard, Bill Still, Vivian Zabik
Old ·
Lot 154M fence.
Board to determine next step
·
Lot 221. Legal
opinion pending.
·
Lot 169. Owner
invited. Board to determine next step.
·
Lot 223. Owner
invited. Board to determine next step.
Signs – John Kolb
Mowing: Andy Behn
Parks – Chris Thomas: ·
Dirt removal ·
Repair vandalized fence and sign at ORR Park
Residents Questions ·
Valley T-shirt Logo contest announced in TNT ·
Trails N Tales message for September
Adjourn
MYAKKA VALLEY RANCHES IMPROVEMENT ASSOCIATION
Board Meeting: July 9, 2012
Location:
Myakka State Park Conference Center, 13081 State Road 72, Sarasota, Florida 34241 Agenda
Call to order
(Note that Trudi Lawrenz and Andy Behn have requested to record the meeting.)
Identify board members present. (Jim Holthaus, absent with apologies) Declare quorum
Welcome and identify guests
President's report: Deb Houston
* Approve minutes: board meeting April 16, 2012
* Approve minutes: board meeting May 14, 2012
* Approve minutes: board meeting June 11, 2012
* Becker & Poliakoff contact reports
* Recommendation to use Chad McClenathan for legal opinions
* Approve financial report: May 2012
Secretary's Report: Chris Thomas
* Electronic filing update. Data storage to include discussion of Go Daddy website.
* (Information for the Board) Florida Statute (720.303 (5) regarding keeping of records:
(5) INSPECTION AND COPYING OF RECORDS.-The official records shall be maintained within the state and must be open to inspection and available for photocopying by members or their authorized agents at reasonable times and places within 10 business days after receipt of a written request for access. This subsection may be complied with by having a copy of the official records available for inspection or copying in the community. If the association has a photocopy machine available where the records are maintained, it must provide parcel owners with copies on request during the inspection if the entire request is limited to no more than 25 pages.
Website: Victor Lorand
* Requesting authorization to increase the memory for the website (weebly website): with password protection it costs $5 per month, without it ($0)
Legal (old): Jackie Vizzi
* Chuck Webb to speak to the Board at August Board Meeting at 8:00 concerning the last of the road assessment collections. The board meeting will need to be closed to residents/guests at this time. Board to note.
Committee Reports:
Ad Hoc Committee (Bradley Lawsuit): John Corcoran, Dan McKillop, Dale Ream, Jackie Vizzi
* Report on Motion to Dismiss and Objection Filed
* Confidentiality
Compliance: Bob Chenard, Bill Still, Vivian Zabik
* Matthes fence. Jim Holthaus has again contacted Mrs. Matthes and will report at the August board meeting.
* Lot 221. Board approval to consult Chad regarding clean slate rule, the rules regarding extinguishment of easements, the rules regarding estoppel letters and the rules regarding the maintenance of saddle trails
* Lot 169. Present letter sent. Board to decide next step.
* Lot 223. Present legal opinion. Board to decide next step.
* Trimming of front easements. Owners have been contacted by phone.
Signs: John Kolb
* Permit for Myakka Valley Ranches sign on State Road 72 (Ryan Jekonski)
Mowing: Andy Behn
* Mowing / billing schedule for front easements
* Mowing subcontractor- 20% billed to MVRIA (Board to make decision)
Parks: Chris Thomas
* Dirt removal 1. Do we need a permit? 2. How much dirt to remove?
* Damage to sign and fence boards at the ORR Park. Board to approve repair.
* Youth volunteers to be part of a "Pride and Ownership Campaign". Board to note.
Ad Hoc committee (reserves vote): Andy Behn, Chris Thomas, Harold Joslin
* Addition to agenda: Fire Chief Michael Tobias informational presentation(not for voting)
* Addition to the agenda: Stokes Property Management informational presentation (not for voting)
* The committee wishes to send voting registration renewals with the voting ballot for August.
Residents Questions
Trails N Tales message for July
Adjourn
Myakka Valley Ranches Improvement Association
Board Meeting: Monday June 11, 2012
Agenda
1. Call to order
2. Identify board members present. Declare quorum
3. Welcome and identify guests
4. Approve minutes: board meeting April 16, 2012
5. Approve minutes: board meeting May 14, 2012
6. Finances: Jim Holthaus
* Approve financial report: April 2012
* Review renewal of insurance policy
* Annual Financial Report
* CSL to prepare tax return
* Tasks for Finance Committee
7. Note County approval for turn lane on SR 72 and MVT
8. Legal update: Trudi Lawrenz
9. Legal Liaison
* Add Deb Houston to authorization list for Becker & Poliakoff; remove Jim Holthaus
* Add Deb Houston to authorization list for McClenathen
10. Registered agent David Hodgkinson: approval for the registered agent to instruct the appropriate Attorney
and liaise with the Bookkeeper. The Board should confirm the decision with the court.
11. Letter to homeowners re: necessity of an association. Board to approve mailing.
12. Reserves Vote: Andy Behn, Chris Thomas, Harold Joslin
* date, agenda, ballot, mailing
* Road reserve needs to be voted on every year. Include in August budget ballot.
13. Dirt Removal
* Report from Kelly Pluta
* Permit needed?
* How much dirt to remove
14. Compliance Committee: Bob Chenard, Vivian Zabik, and Bill Still
* Lot 221 -blocked saddle trail
* Lot 169-motorcycle track
* Lot 223-posts in easement
* Trimming of front easements
15. Term Contracts: Larry Brotherton and Andy Behn
* Board to approve a contract for common areas maintenance
* The Board is waiting for a legal opinion as to saddle trail maintenance
16. Permit for Myakka Valley Ranches sign on SR 72: Ryan Jekonski
17. Disaster Committee: Vivian Zabik
18. Resident's questions
19. TNT president's message for July
20. Adjourn
Myakka Valley Ranches Improvement Association
Board Meeting: Monday May 16, 2012
Agenda
1. Call to order
2. Identify board members present. Declare quorum
3. Welcome and identify guests
4. Review
Robert’s Rules
Code of Conduct
5. Approve minutes: board meeting April 16, 2012
6. Approve financial report: March 2012 and April 2012
7. Reduction of bank accounts: five accounts reduced to three
8. Estoppels: Trudi will no longer be sending estoppal letters. We need a volunteer to send these.
9. David Hodgkinson is the registered agent for receiving court documents (foreclosures, etc). We need a volunteer who is home during the day to receive these documents.
10. Secretary
No volunteers to act as secretary. Suggestion: Appoint a board member act as official secretary and pay a non-board member to be corresponding secretary.
Board to determine the hourly pay.
Advertise in the TNT
11. Legal update: John Corcoran
12. Reserves Vote: Andy Behn, Chris Thomas, Harold Joslin
date, agenda, ballot, mailing
Road reserve needs to be voted on every year. Include in June budget ballot.
The road report is on the website. Board members should make sure to read this document.
13. Compliance Committee: Bob Chennard, Vivian Zabik, and Bill Still
Due process (attached). Suggestion: adopt the procedure.
Motorcycle track Lot 169
Posts in Easement Lot 223. Agreed upon time limit for removal has passed
Front fence Lot 154: Volunteers will move illegal fence 4 ft. back June 23
Saddle Trail Closure Lot 221
Trimming of front easements
14. Term Contracts
15. Disaster Committee: Vivian Zabik
16. Saddle Trail Committee: Jackie Vizzi
17. Resident’s questions
18. TNT president’s message for June
19. Adjourn
Myakka Valley Ranches Improvement Association
Board Meeting: Monday April 16, 2012
Agenda
1. Call to order
2. Welcome new board members and identify board members present. Declare quorum
3. Welcome and identify guests
4. Review meeting procedures: Robert's Rules
5. Election of Officers
6. Delegation of Duties
7. Secretary appointment
8. Approve minutes: board meeting March 12, 2012
9. Approve financial report: March 2012
10. Reserves Vote: date, agenda, ballot, mailing
11. Term Contracts
12. Variance request
13. Report on Kayak Launch: Chris Thomas
14. Resident's questions
15. TNT president's message for May
16. Legal update
17. Adjourn
Myakka Valley Ranches Improvement Association
Board Meeting: Monday March 12, 2012
Agenda
1. Call to order
2. Identify board members present. Declare quorum
3. Welcome and identify guests
4. Review meeting procedures: Robert’s Rules
5. Approval of minutes: board meeting February 13, 2012 and personnel meeting February 23, 2012
6. Approval of financial report: February, 2012
* Note: The Park forgot to bill us for two years (use of meeting place)
7. Treasurer’s Report
* Proposed budget 2012-2013
8. Roads Committee
* Road Maintenance Plan to be adopted at Annual Meeting
9. Annual Meeting
* Ballot of directors
* Proposed Agenda
10. Complaints
* Fence ORR Lot 154
* Posts O-Bar Road
* Motorcycle track Lot 169
11. Legal Committee
* Update
* Revised Retained Agreement
* Printing fees
12. Park in Old Ranch Road Access: Dale Ream to report.
13. Deed Restrictions Committee Report: Charlie Brodsky
14. Disaster Preparedness Drill for March (information from Vivian Zabik)
15. Resident’s questions
16. TNT president’s message for March
17. Adjourn
Myakka Valley Ranches Improvement Association
Board Meeting: Monday February 13, 2012 and Report for #8
Agenda
1. Call to order
2. Identify board members present. Norma Whitler has resigned from the board; we thank her
for the hours she dedicated to the community.
3. Declare quorum
4. Welcome and identify guests
5. Approval of minutes: board meeting January 9, 2012
6. Financial report: January 2011
7. Resident's questions
8. Park in Old Ranch Road Access Report. Confirmation of wetlands status and appropriate
use as designated by county officials. Report is attached.
9. Finance committee: proposed budget.
10. Annual meeting
11. By-laws committee report
12. Roads Committee Report: Road Maintenance Plan
13. Term Contracts: Board to note posting for (a) Drainage & easement maintenance, (b)
Saddle trail maintenance, and (c) Mowing grass.
14. Saddle trail:
15. Construction applications:
16. TNT president's message for March
17. Legal liaison report to board
* Committee update
* Terms of Reference
* Legal Update website posting
* Undertaking
18. Adjourn
ITEM 13
Myakka Valley Ranches Improvement Association
Report to Board May 14, 2007
Status of our Park
Introduction
At the Board meeting in April a Resident asked for an item to be included on our agenda concerning the use of our Park. The particular request related to access by vehicles towing boats for launching into the Creek. The Board referred to a letter dated March 10, 2006 from Kelly Pluta, Environmental Specialist, Resource Protection, Sarasota County. We have sought further guidance from the writer of the letter on the status of the Park and the Board's liabilities for its use and misuse. The Park area was originally created as an undeveloped plat because of the
sensitive nature of the environment and its ecology. It was intended to be an area for quiet enjoyment by any Resident of Myakka Valley.
Guidance obtained Kelly Pluta, Environmental Specialist Resource Protection Sarasota County Government, provided the following advice on the means of protecting the Park. The extent of the Myakka River Protection Plan is clearly shown on the official maps. County regulations set out the nature of protection of the designated areas. In essence, the Myakka River Protection Plan oversees the
"wetlands", whilst the County also regulates the "uplands". From the River Area for a distance of 220 feet is considered wetlands and from 220 feet on is the uplands. Our Park is largely covered by one or other of the two designated protection zones.
The MVRIA Board is held responsible for the observance of the regulations to protect the
designated areas. The following suggestions were offered by Kelly Pluta so that our Board may
demonstrably show its conformance with regulations:
1) Signage, especially at the Park boundary advising of its protected status
2) Inclusion in the Association Deed Restrictions the permitted uses of the Park areas.
3) Myakka Valley Ranches Improvement Association could grant Sarasota County a
"Conservation Easement" over the property. This would involve legal advice and possibly a vote
to give approval by the Residents.
4) Myakka Valley Ranches could hire an environmental firm to study the entire area. The brief
would be to report back as to what is considered appropriate uses of the "uplands" and which
areas of the "wetlands" should be kept free of any access.
Mr. Pluta confirmed that the MVRIA will continue to be liable for protecting the wetland areas.
He was advised that the Board had just installed large posts to stop vehicular traffic, but yet
allow horse and foot traffic. He thought that was a good idea. He advised that horse traffic is
allowable, as long as constant use of the trail did not alter, erode or denude the terrain. Advise
was given as to acceptable wording for signs; "NO MOTORIZED VEHICLES
WETLANDS AREA PROTECTED
BY STATE & COUNTY REGULATIONS"
References should not be made to ordinances on the signs since there are two governing districts involved and any such wording could be challenged.
At the April Board meeting it was mentioned that vehicular traffic was still getting into the Park
area through lot# 156. The suggestion was made that posts with hog wire be installed. The Board
should consider this and any other economical measures to meet its liability for protecting the
Park.
Recommendations
1. that the Security Committee be asked to supply and erect three signs on the road
frontage to the Park with wording as set out above at a cost not exceeding $ 300.00.
2. that the Trails Committee be asked to advise horse riders and to monitor the condition of
the trails so as not to incur excessive wear
3. that the Security Committee be asked to investigate the cost of installing further barriers
and fencing to the boundary with lot # 156 and report back to the Board
Myakka Valley Ranches Improvement Association
Board Meeting: Monday January 9, 2012
Agenda
1. Call to order
2. Identify board members present
3. Declare quorum
4. Welcome and identify guests
5. Appoint new MVRIA President.
6. Officer's Reports
7. Approval of minutes: board meeting December 12, 2011
8. Approval of minutes: Emergency Board meeting Dec. 20, 2011
9. Treasurer's report: December 2011
10. Resident's questions
11. Financial committee: Report, QuickBooks, and accountant
Board to note that Vivian's work (acquisition of laptop, software & related accessories)
saved the association a lot of money
Budget will need to be adjusted to include upcoming legal fees (though there are no
figures currently).
12. Confirmation of board members emails: Jackie Vizzi
13. Deed restriction committee: Ken Roland to report
14. Roads
15. Saddle trail: Vivian and Deb to review progress on easements (tree trimming) progress.
16. Security
17. Complaints Procedures: Jackie Vizzi
Lot 166 reported ATV trespassing on saddle trail; owner requests the
association place posts on the head of the trail.
18. Construction applications
19. TNT president's message for February.
20. Legal Update: Jackie Vizzi
21. Legal Liaison appointments
22. New business
23. Personnel meeting after adjournment of board meeting
Treasurer cannot sign her own paychecks. Invoice showing dates and times must be
presented
Completion of 1099's