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Agendas 2011
Myakka Valley Ranches Improvement Association
Status of the AGENDA and associated reports
The following agenda and associated reports indicate the matters that the Board intend to discuss at their Meeting. The printed recommendations may not necessarily be agreed as set out or at all. Additional material may be made available to the Board at the time of their meeting in either written or verbal form. The Board may well have further discussion and consideration of the agenda items. No reliance can be placed on the agenda or associated reports as representing any opinion or decision of the Board.
The definitive conclusions and decisions of the Board are those set out in the Minutes of each Board meeting which are not approved until the subsequent meeting. You are advised to read the approved Minutes.
MVRIA DIRECTORS' EMERGENCY MEETING
11 AM WEDNESDAY, DECEMBER 21,2011
MYAKKA RIVER STATE PARK CONFERENCE CENTER, US 72/CLARK RD.
Across the street from the entrance to Myakka River state park
Deb Houston, Vice President MVRIA, has called an Emergency Board Meeting for MVRIA Board of Directors to review issues regarding attorney consultation and selection.
AGENDA
1. Declare a quorum.
2. Introduction of Directors and Members present.
3. Discussion regarding Attorney representation for filed complaint regarding Count I, II, and III.
4. Authorize Deb Houston to sign Attorney retainer agreement.
5. Authorize Jackie Vizzi to assist with legal communication in absence of Jim Holthaus.
Adjourn.
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, December 12, 2011
Agenda
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
Officer's Reports
Approval of Minutes, Board Meeting November 14, 2011 (attached).
Treasurer's report: November 2011 (attached), updated payment plan list, dues past due list.
Board e-mail system
Residents' Questions
Committee Reports
1. Finance: Book system evaluation. Computer and support equipment have been identified, waiting final cost.
2. Rules and compliance: Select chairman. Select members
3. Deed Restriction Committee: Ken Roland to report
4. Disaster Planning:
5. Roads: Speed limits signs, Deed restriction sign, and brief on road plans to update new members
6. Saddle Trail: Vivian and Deb to brief Board on easements (tree trimming). Answer questions
from residents present at the meeting. Welcome Letters have been send to new owners.
6. Security:
Pending
Lot #227: Update
TNT:
Lot #169: Update
FPL: They have finished repairing fence; the debris was not from them.
Lot # 154: Update
Other
Construction Applications:
TNT: president message for January
Legal Update:
New Business:
Continental Management Company presentation
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, November 14, 2011
Agenda
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
5. Recommendation by Board members:
6. Robert’s rules:
7. Approve list of members to be placed on lawyer contact list
Officer’s Reports
Approval Minutes Board Meeting October 10, 2011 (attached).
Treasurer’s report: Oct 31, 2011 (attached), Annual Financial Report and tax report from CSL, PA, updated payment plan list, dues past due list.
Board e-mail system
Rules and Compliance Committee (establish)
Residents’ Questions
Committee Reports
1. Finance: Book system evaluation (minutes attached)
2. Rules and compliance: Select chairman. Select members
3. Disaster Planning: Vivian will provide update
4. Roads:
5. Saddle Trail: Vivian to brief Board on easements (tree trimming) tabled from OCT meeting. Vote on Letter to new owners
6. Security:
7. Deed Restriction: Task from board
Pending
This section should taken up by the Rules and Compliance Committee.
Lot #227: dog noise/commercial kennel: Deb (?), Chris Thomas’s report, letter from Mr. Trawick (attached)
TNT Committee: Vivian will give an update
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb’s letter (attached)
Other
Construction Applications:
TNT: president message for December?
Legal Update
Invoice from lawyer?
Mr. Cook's Lawyers request.
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, October 10, 2011
Agenda:
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
5. Robert’s rules: Deb, time keeper
Officer’s Reports
Welcome new Secretary
Approval Minutes Board Meeting August 2011 (attached).
Treasurer’s report: July 2011 (attached), Annual Financial Report and tax report from CSL, PA,
updated payment plan list, dues past due list.
Email address put all Board Directors, Treasurer, Secretary and Trail and Tails Editor on the MVRIA
Web site e-mail system.
(Suggested email list:
MYAKKA VALLEY RANCHES BOARD of DIRECTORS E-MAIL ADDRESSES Jim Holthaus president-jh Deb Houston vpresident-dh Billy Cunningham director-bc Jackie Vizzi director-jv Gary James director-gj Chris Thomas director-ct Richard Johnson director-rj Trudi Lawrenz director-tl Bill McArthur director-bm Vivian Zabik director-vz Keith Bradley director-kb David Hodgkinson secretary-dh Rosemarie treasurer-rm)
Form needed committees for MVRIA, Code and Rules, Deed Restriction, Fiance, and ect.
Vote on MVRIA Code of Conduct
Discuss implementing code and rule enforcement
Residents’ Questions
Committee Reports
1. Finance: Set new date for Quick books review
2. Disaster Planning: Vivian will provide update
3. Roads:
4. Saddle
5. Security:
6. Deed Restriction:
Report from Deed Restriction
Pending
Lot #227: dog noise/commercial kennel: Chris Thomas’s report.
TNT Committee:
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb’s letter (attached)
Other
Construction Applications:
TNT: president message for September: Fire Safety
MVRIA to provide Member Roster to Mr. Carl Patrick as requested. Was sent and received
Status on Chris Thomas's workshop on Dog Kennels, Electronic data entry and Municipal Taxing District
regarding roads.
Park Fence repair
Establish committee to oversee member complaints and violations of MVRIA documents.
Legal Update
Talked to Mr. David Muller in regards to invoice charges, Legal process from this point on,
and renewal of easement issue for road between Howard Creek and Vander Ripe.
Mr. Cook's Lawyers request.
Myakka Valley Ranches Improvement Association Board Meeting- Monday, September 12, 2011
Agenda 1. Call to Order 2. Identify Board Members present: 3. Declare Quorum 4. Welcome & Identify Guests 5. Recommendation by Board members: Officer selection (Secretary) 6. Robert's rules: Deb, time keeper 7. Approve list of members to be placed on lawyer contact list Officer's Reports Nominate new Secretary Approval Minutes Board Meeting August 2011 (attached). Treasurer's report: July 2011 (attached), Annual Financial Report and tax report from
CSL, PA, updated payment plan list, dues past due list. Motion to put all Board Directors, Treasurer, Secretary and Trailand Tails Editor on
the MVRIA Web site e-mail system.
Discuss needed committees for MVRIA Residents' Questions Committee Reports 1. Finance: Need to update accounting system. Request Finance Committee look
into possible use of Quick Books system. 2. Disaster Planning: Vivian will provide update 3. Roads: no reports .Questions regarding emergency road fund balance 4. Saddle Trail : Saddle Trail maintenance for 2011/2012- 5. Security: 6. Deed Restriction: minutes of meeting held on July 5 (attached) Report from Deed Restriction Pending Lot #227: dog noise/commercial kennel: Deb (?), Chris Thomas's report, letter
from Mr. Trawick (attached)
TNT Committee: Vivian will give an update Lot #169: update of ATV track: Keith FPL debris on park: Keith Lot # 154: letter regarding fence: Deb's letter (attached) Other Construction Applications: TNT: president message for August: Fire Safety MVRIA to provide Member Roster to Mr. Carl Patrick as requested. Sent and received Chris Thomas would like to chair a workshop on Dog Kennels, Electronic data entry and
Municipal Taxing District regarding roads. Status? Legal Update Invoice from lawyer?
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, August 8, 2011
Agenda
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
5. Recommendation by Board members: Officer selection (President)
6. Robert's rules: Deb, time keeper
7. Approve list of members to be placed on lawyer contact list
Officer's Reports
Have received and accepted Beverly Burger's resignation as Secretary for MVRIA
Nominate new Secretary
Approval Minutes Board Meeting June 2011 (attached), July 2011 (attached), Special Meeting
(attached) July, 2011
Treasurer's report: July 2011 (attached), Annual Financial Report and tax report from CSL, PA,
updated payment plan list, dues past due list.
Reclassification of Recovered Road Assessment checking account
Residents' Questions
Committee Reports
1. Finance:
2. Disaster Planning:
3. Roads: no reports
4. Saddle Trail : Saddle Trail maintenance for 2011/2012- Work order (attached)
5. Security:
6. Deed Restriction: minutes of meeting held on July 5 (attached)
Motion: If the Board approves, the Committee will ask the attorney to write a report
regarding the April 6, 2011 meeting, preferably at no charge, for the Board and the
Committee.
Pending
Lot #227: dog noise/commercial kennel: Deb (?), Chris Thomas's report, letter from Mr. Trawick
(attached)
TNT Committee: Vivian will give an update
Variance Form: Chris Thomas (attached)
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb's letter (attached)
Other
Construction Applications
TNT: president message for August: Fire Safety
MVRIA to provide Member Roster to Mr. Carl Patrick as requested. This roster will conform to the
new law effective 1 July, 2011 (Section 720.303(5)(c)
Chris Thomas would like to chair a workshop on Dog Kennels, Electronic data entry and Municipal Taxing
District regarding roads.
Legal Update
Jackie to report No report
TO: MVRIA MEMBERS
FROM: BOARD OF DIRECTORS
July 24, 2011
MVRIA Board of Directors will have a closed special Board meeting, scheduled
on Wednesday, July 27, 2011, 5:30 PM at Association legal counsel's office of Becker &
Poliakoff, 6230 University Parkway. This meeting is called with the request of over one-
third of the Directors, and noticed according to Bylaws 5.7 together with 5.8. This is not
an open meeting for Association Members. This special Board meeting has attorney/client
privilege, called in response to legal correspondence received at the July 13, 2011 regular
Board meeting causing its immediate adjournment; No Association business was
conducted.
The Board is concerned about the inconvenience of the Committees, Directors,
and Association Members not having an opportunity to present their reports or business to
the Board in July. The Board intends to resume July's agenda at the August 8, 2011
Board meeting.
Myakka Valley Ranches Improvement Association
Board Meeting- Wednesday, July 13, 2011
Agenda
1. Call to Order
2. Identify Board Members present: Richard Johnson, Cynthia Pepper, Chris Thomas (absent
with apologies)
3. Declare Quorum
4. Welcome & Identify Guests
5. Recommendation by Board member: Jackie will step down as Interim President; nominate
Jim Holthaus as President and Jackie Vizzi as Vice President.
6. Robert's rules: Deb, time keeper
Officer's Reports
Approval Minutes Board Meeting June 2011 (attached)
Treasurer's report: June 2011 (attached), Annual Financial Report and tax report from CSL, PA,
updated payment plan list, dues past due list.
Reclassification of Recovered Road Assessment checking account
Residents' Questions
Committee Reports
1. Finance: no report
2. Disaster Planning: Vivian will give a report on the Ham Radio License
3. Roads: no reports - approved work will start in July
4. Saddle Trail : Saddle Trail maintenance for 2011/2012- Work order (file attached [top of this page])
5. Security: no report
6. Deed Restriction: minutes of meeting held on July 5 2011 7pm(attached file above top of this page)
Motion: If the Board approves, the Committee will ask the attorney to write a report
regarding the April 6, 2011 meeting, preferably at no charge, for the Board and the
Committee.
Pending
Lot #227: dog noise/commercial kennel:[attached top of this webpage] Deb (?), Chris Thomas's report[attached top of this webpage], letter from Mr. Trawick
(attached at the top of this webpage]
TNT Committee: Vivian will give an update
Variance Form Blank: Chris Thomas (click this link)
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb's letter [attached at the top of this webpage]
Other
Construction Applications
TNT: president message for August: Fire Safety
Lawyer's performance
Robert's Rules: Question on purchasing RR abridged books for Board use
Legal Update
Jackie to report
Myakka Valley Ranches Improvement Association
Board Meeting 6/13/2011
Agenda
Call to Order
Declare a Quorum
Identify Board Members Present
Welcome & Identify Guests
Officer' Reports
Approve Minutes: Board Meeting, May 9, 2011
Approve Minutes: Members Special Board Meeting, May 15, 2011
Approve Treasurer's Report: Revised April Financial Report, and May Financials
Residents' Questions
Committee Reports
1. Finance: Board to approve a qualified preparer for the Annual Financial Report; Keith
to report.
2. Roads (Click link to read roads report)
3. Disaster Preparedness
4. Articles & Deed Restrictions
5. Saddle Trail: Response to Saddle Trail Committee's written request for information.
6. Security
Unfinished Business
Complaints:
a) Update on lot #208 dog breeding and kennel operation, Chris to report.
b) Complaint received 6/3/11 from lot #131; "The problem is coming from the people
who live behind me (Lot #169)....He has built a track of some sort with piles of dirt and
jumps & moguls (small hills) etc..... They (motorcycles) were riding every night and
weekend - one Sunday they rode from 4 PM to 8 PM - 4 hours without stopping." Board
to decide what action to take.
Variance Form letter: Board to approve a standard Variance form letter, Chris to report.
New Business
Construction Applications
Hi Hat Ranch: Earthmoving Permit Amendment Application request for nighttime
excavation, 8 PM to 5 AM. County Commissioners' meeting scheduled Wed.6/8/11.
Trails N'Tales: Continue discussion on bulk mail distribution and quarterly schedule.
Sign Replacement: Continue discussion on replacement of sign at guardhouse island.
Legal: Jackie to update the Board on the two remaining road assessment cases.
Adjourn Meeting
Myakka Valley Ranches Improvement Association
MEMBERS SPECIAL MEETING
2 PM SUNDAY MAY 15, 2011
MYAKKA VALLEY RANCHES IOMPROVEMENT
ASSOCIATION
VOTE FOR 2011-2012 CORRECTED BUDGET
& RESERVE BUDGET
At Fire Station #18
7232 Myakka Valley Trail, Sarasota, FL 34241
AGENDA
1. Call to Order
2. Declare a Quorum
3. Identify Board Members Present
Directors: Keith Bradley- President, Jim Holthaus -Vice President
Vivian Zabik, Deb Houston, Richard Johnson, Gary James, Cynthia Pepper,
Trudi Lawrenz, Billy Cunningham, and Chris Thomas. Rosemarie Monella -
Treasurer, Beverly Burger - Secretary
4. Welcome & Identify Members Present
5. Ballot Vote for Corrected Budget & Reserve Budget
6. Teller Announcement of Vote Outcome
7. Discussion of Capitol Improvements Projects by the
Membership.
8. Adjourn the Meeting
Cover Letter [April 27 to members who attended annual April 3 meet) (file attached at top of this webpage)
Proxy [attached at the top of this page]
Proposed Budget 2011-2012 (click this link)
Myakka Valley Ranches Improvement Association
Board Meeting 5/9/2011 Agenda
Call to Order
Declare a Quorum
Identify Board Members Present
Welcome & Identify Guests
Officers Reports
Approve Secretary's Minutes: Board Meeting, April 11, 2011
Approve Minutes: Special Board Meeting, April 25, 2011
Treasurer's Report: April Financial Report
Residents' Questions
Committee Reports
1. Finance
Board to note Committee Minutes
Appointment of Committee Chair
Next Finance Committee Meeting Date
Procedure for 1099 compliance
2. Roads
3. Disaster Preparedness
4. Deed Restriction
Becker & Poliakoff consultation
Committee member resignation
5. Saddle Trail: Jackie Vizzi, Committee Chair, will report
6. Security
Unfinished Business
Insurance Policy renewal
Lot # 160 Variance
Complaints: update on lot #227 dog kennel
New Business
Construction Applications
Trails N'Tales
Members Special Meeting Notification
Members' proper notice mailed Tuesday, April 26, 2011
Posted to web site on Friday April 29, 2011
Notice in May newsletter
Legal
Adjourn Meeting
Board Meeting - April 11, 2011
Please bring your Annual Meeting Papers with you
AGENDA
1. Call to order
2. Identify Board Members Present & welcome new Directors
3. Declare Quorum
4. Welcome & identify Guests
5. Appointments (Attached)
Approve minutes of last meeting (Attached)
Residents Questions
REPORTS
1. Annual meeting - Members were given two options on the amount of dues for next year. By
overwhelming vote, the $390 option was chosen. Members were presented with three
options for potential expenditure: (i) to install modern CCTV equipment as a security
measure (ii) to complete the works to open the saddle trail across Lot 237 by installation of a
culvert, or (iii) to do neither. The vote was taken by written ballot. The votes cast were:
option (i) 22 votes, option (ii) 21 votes, and option (iii) 21 votes. There were 12 unintelligible
votes. The Secretary held several proxies. These were not specific to these 3 expenditure
options and it was considered inappropriate for the Secretary to effectively make the final
choice. The only satisfactory solution is to arrange a further vote on these 3 options. One
member is keen that the Board should also consider using the $12,000 as an addition to the
Future Road Reserve Account in case of a hurricane or flood damage. Since the Annual
Meeting was formally closed, our rules do not allow for this meeting to be reconvened. It
would be possible to convene a Special member meeting on Sunday May 15 at 2.00 pm, but
such a meeting requires due and formal Notice. Recommendation - that the Board decide
how to select an expenditure option.
2. Finance - (As Annual Report) - (a) To approve the corrections to the budget as directed by
the Annual Members meeting (b) to note the dues for 2010/11 approved at the Annual
Member meeting of $390 and to authorize the Treasurer to send invoices to Lot Owners, (c)
To note the procedure for un-paid dues approved at the Annual Meeting, and (d) To note the
financial report for the period to end March 2010
3. Business Objectives - Board to note the Business Objectives as adopted by the Annual
Members Meeting with the exception of the saddle trail culvert and security cameras, both
issues yet to be resolved (See Annual Meeting papers)
4. Disaster Planning Committee - No report
5. Roads Committee - Quotations have been sought from 3 experienced contractors to
undertake road maintenance work as identified in the approved Plan. The works are
part of those shown as the first item in the plan, with a total estimated cost of $29,300.
The following bids were received:
Mariotti Asphalt LLC. $13590.00
Accurate Asphalt Maint. & Striping, Inc. $15618.75
Florida Construction Services, Inc. $16875.00
All bids received were based upon the specification in the invitation to bid.
Recommendation: that the Board accept the quote for road maintenance as identified in the
approved Road Maintenance Plan submitted byMariotti Asphalt LLC. in the sum of
$13,590.00
6. Saddle Trail Committee - No report
7. Security Committee - No report
8. Deed Restrictions Committee - No report
9. Construction applications - None so far
10. Complaints - report on investigations of dog breeding on Lot 227
11. Term contracts bids - report attached [click link attached at the top of this webpage]
12. Fire Station - The Fire Station at the entrance to Myakka Valley has been down graded.
Attendance times to reach incidents will be extended. This may have an unwelcome effect
on home insurance premiums. Board to decide whether to make representations to the
County
13. Trails n tales - Board to decide what issue should be featured in the next edition.
14. Legal Update (for limited circulation only) - In order to finalize both cases involving non-
payment of assessments by Floyd and Margareta Coxe, the Board should authorize our
Attorney to process orders of final dismissal. The Board should note that whilst the latter
stages of the cases have involved only Margareta Coxe the original case was against both
Floyd and Margareta Coxe. Thus it is necessary to name both in the final dismissal. This
will then complete the cases. The relevant papers are available for Board members to read.
This leaves the processing of claims against the final defendant in the original case.
Recommendation: that the Board approve that our Attorney should complete the Order of
Final Dismissal in the two cases involving Floyd and Margareta Coxe
Close meeting
Myakka Valley Ranches Improvement Association
Board Meeting - March 14, 2011
AGENDA
1. Call to order
2. Identify Board Members Present
3. Declare Quorum
4. Welcome & identify Guests
Approve minutes of last meeting (Attached)
Residents Questions
REPORTS
1. Finance - (Attached) (a) the financial report, (b) process for dealing with late
payment of dues, (c) the list of lot owners who have not paid dues and have been
referred to our Attorneys, and (d) the list of people on payment plans in the
current Association year who are not up to date.
Recommendations: (a) that the financial statement be noted, (b) that the
procedure for dealing with the late payment of dues be the same as that
submitted for Members' approval at the last Annual Meeting, (c) that the list be
noted and that those still on the list at the time of the Annual Meeting be
considered delinquent and thereby unable to vote at the Annual Meeting, and (d)
that those who have failed to make their final payment on their payment plan by
the Annual Meeting be considered delinquent and that following the Annual
Meting the Attorney be asked to collect the outstanding dues.
2. Business Objectives and Budget for 2011/12 - (Business objectives and budget
options attached). Recommendation: that the Board approve the
Objectives and decide either to select one budget for recommendation to
Members or to allow Members to choose between 2 options of the Proposed
Budget for 2011/12 at the Annual Meeting.
Business Objectives
Budget 390 (click link attached at the top of this webpage)
Budget 429 (click link attached at the top of this webpage)
3. Annual Report - (attached and previously circulated) Recommendation: that the
Board approves the Annual Report
4. Disaster Planning Committee - (a)The Disaster Planning group will not be
participating in the Wildfire Exercise on March 26th due to a weak response of
available people. I hope to have enough people available to participate in the
Hurricane Exercise offered on Saturday, June 25th. Board to note (b) Sarasota
County Emergency Management and the Sarasota County Technical Institute
(SCTI) are conducting their next CERT Basic Course. Classes will be held at the
SCTI Fire Science Academy on Circus Boulevard east of Beneva Road in the
World Trade Center classroom. Individuals or neighborhood teams are welcomed.
Pre-registration is required. Cost for the course is $50.00. Recommendation: that
the Board agrees to pay the course fees of any Lot Owner completing this course
5. Roads Committee - Roads Maintenance Plan 2011 Onwards has been announced
in Trails n tales and made available to members on our web site for comment.
Board Directors have received a copy. Recommendation: that the Roads
Maintenance Plan 2011 Onwards be approved as the basis for road maintenance
in 2011/2012.
6. Saddle Trails Committee -To report on progress towards opening the saddle trail
at Lot 237.
7. Security Committee - No report
9. Deed Restrictions Committee - No report
10. Construction applications - Stan Dacar to report on his investigation of the
construction of a pump house at Lot 160.
11. Complaints - Lot 154 Dog jumped over front fence and attacked passer-by (valley
Resident). Both Sheriff and Animal Protection were called. The filed reports are
available for inspection. The Lot Owner denies the incident but appears to have
increased the height of the fence. The fence may no longer comply with the Deed
Restrictions. Board to decide what action to take
12. Trails n Tales - Board to decide what issue should be featured in the next edition.
13. Legal Update (for limited circulation only) - Jackie Vizzi to report on current
developments.
Close meeting
Myakka Valley Ranches Improvement Association Board Meeting - February 14, 2011 AGENDA 1. Call to order 2. Identify Board Members Present 3. Declare Quorum 4. Welcome & identify Guests Approve minutes of last meeting (Attached) Residents Questions REPORTS 1. Finance - (Attached) 2. Disaster Planning Committee - There are Disaster Training Exercises coming up for Saturday March 26th for Wildfires and Saturday June 25th for hurricanes. Board to note 3. Roads Committee - Roads plan 2011 onwards is being drafted and is nearly complete. In order to meet with our budget preparation timetable the Plan should be made available to both Board Members and Lot Owners by posting to our web site and advising members in the next Trails and Tales. Recommendation: that the draft Roads Plan and make it available in full on the web site for comment by residents, with a reference in Trails n Tales 4. Saddle Trails Committee - Bill and Liz Still (Lot 237) gave MVRIA a documented saddle trail easement that would connect Prairie Junction to the saddle trail behind their property. The Saddle trail survey was sent to Board members last month. Saddle Trail Maintenance will continue through Feb and March. Board to note 5. Security Committee -As we near the end of our fiscal year, the Security Committee would like to sum up a year's worth of reports and submit a request for the next year. The majority of Security reports, received via the Tip Line and calls to my home phone, that I respond to, were for disturbances involving ATVs driving in the Community Parks and/or on horse trails or right-of-ways. This remains a vexing, ongoing problem. We are rarely able to catch the violators in actions, and when we do, we have no enforcement powers at all! Not only are these individuals violating our rules, they are responsible for costly damage to the parks, trails, and private property. Ongoing discussions with the Board members, the Law Enforcement authorities, and long time property owners have led us nowhere, no solutions in sight. The current plan for security of the community park on Old Ranch Road: PHASE ONE : Reinforcement of front entrance against motorized vehicles: Specifications of Work by John Aquiline provided. This is the specification for the work to be done ASAP, for the re-securing of the entrance to our community Park at 5733 Old Ranch Road. Jackie Vizzi has recently coordinated this plan with him: To have the existing, ground sunk barrier cut telephone poles to be sandwiched with 2x4 boards, bottom to top, with cement sandwiched inside the poles to restrict the outcome of bombardment or removal of poles. Cost $350.00 New Work Order Required, per Jackie Vizzi. PHASE TWO: Signage: Stipulating to the particular wetlands protection, that has been designated by Sarasota County (DEP) and Florida State, siting statues governing this property. John Kolb, resident and sign coordinator, will be providing signage. Trudi and Coie will provide proper statutes to him. Cost unknown. He can rough out a cost if you need something for the BOD. We leave the general sign posted "No motorized traffic" as is. PHASE THREE: Monitoring: Do we set up a camera at the Park to actually catch the perpetrators that are breaching the Park via neighboring properties and/or damaging the front fences and entrance. Cost unknown. Some small systems cost about $500.00 to $1,000.00. The Committee has recommended the ending of the Tip Line. It's use has diminished to near-nothing over the past year. We ask the Board's concurrence in terminating the contract for the cell phone. Reports can be made on the MVIA website or by calling any Board or Committee member. The Committee would like to place a request into the next budget for $12,000 as a capital expenditure. This sum would be used to replace and update the current CCTV system for the front gate area. We would only use these funds, and only pursue an installed system, after a floor vote of the members to be held at the Annual meeting. We will have a spokesperson available to speak to the members to explain/defend our recommendation. The Committee would like a vote of the Board to proceed with a contract with the off-duty State Law Enforcement officers to provide neighborhood patrols on an as-needed basis. We would like this to be in place before School is out for the summer. We recommend a few weeks of random patrols as summer begins, then just use the patrols to calm hot spots as they occur. These patrols cost $160 per night, is we used 2 per month in May thru Aug, we would spend $1280 plus any other callouts. We request a budget item for $2000 for patrol. The Board can direct us as to the funding model to use. 6. Deed Restrictions Committee - No report 7. Construction applications - None 8. Complaints - None 9. Reported problems (a) The ground lights at the entrance at Clark Rd are on all the time - they used to on at dusk and off at sunset. (b) 6051 Old Ranch Rd or lot #160 - A structure is being erected within the setback requirement in our documents. Board to decide what action to take in each case 10. Nominations for Board - The Secretary will advise on current position 11. Budget- Board to appoint a Finance Committee of three members to draft a budget for 2011/2012 12. Trails n Tales - Board to decide what issue should be featured in the next edition. 13. Legal Update (for limited circulation only) - Jackie Vizzi to report on current developments. CONFIDENTIAL: The details of a proposed settlement are confidential as a necessary element of any agreement. So the Board must determine the matter in confidence. Our Attorney Chuck Webb will attend. Recommendation; (a) the Board decide the terms of a proposed settlement in strict confidence, and, subject to acceptance of "a" (b) that the agreement reached in mediation be accepted Close meeting
Myakka Valley Ranches Improvement Association
Status of the AGENDA and associated reports
The following agenda and associated reports indicate the matters that the Board intend to discuss at their Meeting. The printed recommendations may not necessarily be agreed as set out or at all. Additional material may be made available to the Board at the time of their meeting in either written or verbal form. The Board may well have further discussion and consideration of the agenda items. No reliance can be placed on the agenda or associated reports as representing any opinion or decision of the Board.
The definitive conclusions and decisions of the Board are those set out in the Minutes of each Board meeting which are not approved until the subsequent meeting. You are advised to read the approved Minutes.
MVRIA DIRECTORS' EMERGENCY MEETING
11 AM WEDNESDAY, DECEMBER 21,2011
MYAKKA RIVER STATE PARK CONFERENCE CENTER, US 72/CLARK RD.
Across the street from the entrance to Myakka River state park
Deb Houston, Vice President MVRIA, has called an Emergency Board Meeting for MVRIA Board of Directors to review issues regarding attorney consultation and selection.
AGENDA
1. Declare a quorum.
2. Introduction of Directors and Members present.
3. Discussion regarding Attorney representation for filed complaint regarding Count I, II, and III.
4. Authorize Deb Houston to sign Attorney retainer agreement.
5. Authorize Jackie Vizzi to assist with legal communication in absence of Jim Holthaus.
Adjourn.
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, December 12, 2011
Agenda
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
Officer's Reports
Approval of Minutes, Board Meeting November 14, 2011 (attached).
Treasurer's report: November 2011 (attached), updated payment plan list, dues past due list.
Board e-mail system
Residents' Questions
Committee Reports
1. Finance: Book system evaluation. Computer and support equipment have been identified, waiting final cost.
2. Rules and compliance: Select chairman. Select members
3. Deed Restriction Committee: Ken Roland to report
4. Disaster Planning:
5. Roads: Speed limits signs, Deed restriction sign, and brief on road plans to update new members
6. Saddle Trail: Vivian and Deb to brief Board on easements (tree trimming). Answer questions
from residents present at the meeting. Welcome Letters have been send to new owners.
6. Security:
Pending
Lot #227: Update
TNT:
Lot #169: Update
FPL: They have finished repairing fence; the debris was not from them.
Lot # 154: Update
Other
Construction Applications:
TNT: president message for January
Legal Update:
New Business:
Continental Management Company presentation
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, November 14, 2011
Agenda
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
5. Recommendation by Board members:
6. Robert’s rules:
7. Approve list of members to be placed on lawyer contact list
Officer’s Reports
Approval Minutes Board Meeting October 10, 2011 (attached).
Treasurer’s report: Oct 31, 2011 (attached), Annual Financial Report and tax report from CSL, PA, updated payment plan list, dues past due list.
Board e-mail system
Rules and Compliance Committee (establish)
Residents’ Questions
Committee Reports
1. Finance: Book system evaluation (minutes attached)
2. Rules and compliance: Select chairman. Select members
3. Disaster Planning: Vivian will provide update
4. Roads:
5. Saddle Trail: Vivian to brief Board on easements (tree trimming) tabled from OCT meeting. Vote on Letter to new owners
6. Security:
7. Deed Restriction: Task from board
Pending
This section should taken up by the Rules and Compliance Committee.
Lot #227: dog noise/commercial kennel: Deb (?), Chris Thomas’s report, letter from Mr. Trawick (attached)
TNT Committee: Vivian will give an update
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb’s letter (attached)
Other
Construction Applications:
TNT: president message for December?
Legal Update
Invoice from lawyer?
Mr. Cook's Lawyers request.
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, October 10, 2011
Agenda:
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
5. Robert’s rules: Deb, time keeper
Officer’s Reports
Welcome new Secretary
Approval Minutes Board Meeting August 2011 (attached).
Treasurer’s report: July 2011 (attached), Annual Financial Report and tax report from CSL, PA,
updated payment plan list, dues past due list.
Email address put all Board Directors, Treasurer, Secretary and Trail and Tails Editor on the MVRIA
Web site e-mail system.
(Suggested email list:
MYAKKA VALLEY RANCHES BOARD of DIRECTORS E-MAIL ADDRESSES Jim Holthaus president-jh Deb Houston vpresident-dh Billy Cunningham director-bc Jackie Vizzi director-jv Gary James director-gj Chris Thomas director-ct Richard Johnson director-rj Trudi Lawrenz director-tl Bill McArthur director-bm Vivian Zabik director-vz Keith Bradley director-kb David Hodgkinson secretary-dh Rosemarie treasurer-rm)
Form needed committees for MVRIA, Code and Rules, Deed Restriction, Fiance, and ect.
Vote on MVRIA Code of Conduct
Discuss implementing code and rule enforcement
Residents’ Questions
Committee Reports
1. Finance: Set new date for Quick books review
2. Disaster Planning: Vivian will provide update
3. Roads:
4. Saddle
5. Security:
6. Deed Restriction:
Report from Deed Restriction
Pending
Lot #227: dog noise/commercial kennel: Chris Thomas’s report.
TNT Committee:
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb’s letter (attached)
Other
Construction Applications:
TNT: president message for September: Fire Safety
MVRIA to provide Member Roster to Mr. Carl Patrick as requested. Was sent and received
Status on Chris Thomas's workshop on Dog Kennels, Electronic data entry and Municipal Taxing District
regarding roads.
Park Fence repair
Establish committee to oversee member complaints and violations of MVRIA documents.
Legal Update
Talked to Mr. David Muller in regards to invoice charges, Legal process from this point on,
and renewal of easement issue for road between Howard Creek and Vander Ripe.
Mr. Cook's Lawyers request.
Myakka Valley Ranches Improvement Association Board Meeting- Monday, September 12, 2011
Agenda 1. Call to Order 2. Identify Board Members present: 3. Declare Quorum 4. Welcome & Identify Guests 5. Recommendation by Board members: Officer selection (Secretary) 6. Robert's rules: Deb, time keeper 7. Approve list of members to be placed on lawyer contact list Officer's Reports Nominate new Secretary Approval Minutes Board Meeting August 2011 (attached). Treasurer's report: July 2011 (attached), Annual Financial Report and tax report from
CSL, PA, updated payment plan list, dues past due list. Motion to put all Board Directors, Treasurer, Secretary and Trailand Tails Editor on
the MVRIA Web site e-mail system.
Discuss needed committees for MVRIA Residents' Questions Committee Reports 1. Finance: Need to update accounting system. Request Finance Committee look
into possible use of Quick Books system. 2. Disaster Planning: Vivian will provide update 3. Roads: no reports .Questions regarding emergency road fund balance 4. Saddle Trail : Saddle Trail maintenance for 2011/2012- 5. Security: 6. Deed Restriction: minutes of meeting held on July 5 (attached) Report from Deed Restriction Pending Lot #227: dog noise/commercial kennel: Deb (?), Chris Thomas's report, letter
from Mr. Trawick (attached)
TNT Committee: Vivian will give an update Lot #169: update of ATV track: Keith FPL debris on park: Keith Lot # 154: letter regarding fence: Deb's letter (attached) Other Construction Applications: TNT: president message for August: Fire Safety MVRIA to provide Member Roster to Mr. Carl Patrick as requested. Sent and received Chris Thomas would like to chair a workshop on Dog Kennels, Electronic data entry and
Municipal Taxing District regarding roads. Status? Legal Update Invoice from lawyer?
Myakka Valley Ranches Improvement Association
Board Meeting- Monday, August 8, 2011
Agenda
1. Call to Order
2. Identify Board Members present:
3. Declare Quorum
4. Welcome & Identify Guests
5. Recommendation by Board members: Officer selection (President)
6. Robert's rules: Deb, time keeper
7. Approve list of members to be placed on lawyer contact list
Officer's Reports
Have received and accepted Beverly Burger's resignation as Secretary for MVRIA
Nominate new Secretary
Approval Minutes Board Meeting June 2011 (attached), July 2011 (attached), Special Meeting
(attached) July, 2011
Treasurer's report: July 2011 (attached), Annual Financial Report and tax report from CSL, PA,
updated payment plan list, dues past due list.
Reclassification of Recovered Road Assessment checking account
Residents' Questions
Committee Reports
1. Finance:
2. Disaster Planning:
3. Roads: no reports
4. Saddle Trail : Saddle Trail maintenance for 2011/2012- Work order (attached)
5. Security:
6. Deed Restriction: minutes of meeting held on July 5 (attached)
Motion: If the Board approves, the Committee will ask the attorney to write a report
regarding the April 6, 2011 meeting, preferably at no charge, for the Board and the
Committee.
Pending
Lot #227: dog noise/commercial kennel: Deb (?), Chris Thomas's report, letter from Mr. Trawick
(attached)
TNT Committee: Vivian will give an update
Variance Form: Chris Thomas (attached)
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb's letter (attached)
Other
Construction Applications
TNT: president message for August: Fire Safety
MVRIA to provide Member Roster to Mr. Carl Patrick as requested. This roster will conform to the
new law effective 1 July, 2011 (Section 720.303(5)(c)
Chris Thomas would like to chair a workshop on Dog Kennels, Electronic data entry and Municipal Taxing
District regarding roads.
Legal Update
Jackie to report No report
TO: MVRIA MEMBERS
FROM: BOARD OF DIRECTORS
July 24, 2011
MVRIA Board of Directors will have a closed special Board meeting, scheduled
on Wednesday, July 27, 2011, 5:30 PM at Association legal counsel's office of Becker &
Poliakoff, 6230 University Parkway. This meeting is called with the request of over one-
third of the Directors, and noticed according to Bylaws 5.7 together with 5.8. This is not
an open meeting for Association Members. This special Board meeting has attorney/client
privilege, called in response to legal correspondence received at the July 13, 2011 regular
Board meeting causing its immediate adjournment; No Association business was
conducted.
The Board is concerned about the inconvenience of the Committees, Directors,
and Association Members not having an opportunity to present their reports or business to
the Board in July. The Board intends to resume July's agenda at the August 8, 2011
Board meeting.
Myakka Valley Ranches Improvement Association
Board Meeting- Wednesday, July 13, 2011
Agenda
1. Call to Order
2. Identify Board Members present: Richard Johnson, Cynthia Pepper, Chris Thomas (absent
with apologies)
3. Declare Quorum
4. Welcome & Identify Guests
5. Recommendation by Board member: Jackie will step down as Interim President; nominate
Jim Holthaus as President and Jackie Vizzi as Vice President.
6. Robert's rules: Deb, time keeper
Officer's Reports
Approval Minutes Board Meeting June 2011 (attached)
Treasurer's report: June 2011 (attached), Annual Financial Report and tax report from CSL, PA,
updated payment plan list, dues past due list.
Reclassification of Recovered Road Assessment checking account
Residents' Questions
Committee Reports
1. Finance: no report
2. Disaster Planning: Vivian will give a report on the Ham Radio License
3. Roads: no reports - approved work will start in July
4. Saddle Trail : Saddle Trail maintenance for 2011/2012- Work order (file attached [top of this page])
5. Security: no report
6. Deed Restriction: minutes of meeting held on July 5 2011 7pm(attached file above top of this page)
Motion: If the Board approves, the Committee will ask the attorney to write a report
regarding the April 6, 2011 meeting, preferably at no charge, for the Board and the
Committee.
Pending
Lot #227: dog noise/commercial kennel:[attached top of this webpage] Deb (?), Chris Thomas's report[attached top of this webpage], letter from Mr. Trawick
(attached at the top of this webpage]
TNT Committee: Vivian will give an update
Variance Form Blank: Chris Thomas (click this link)
Lot #169: update of ATV track: Keith
FPL debris on park: Keith
Lot # 154: letter regarding fence: Deb's letter [attached at the top of this webpage]
Other
Construction Applications
TNT: president message for August: Fire Safety
Lawyer's performance
Robert's Rules: Question on purchasing RR abridged books for Board use
Legal Update
Jackie to report
Myakka Valley Ranches Improvement Association
Board Meeting 6/13/2011
Agenda
Call to Order
Declare a Quorum
Identify Board Members Present
Welcome & Identify Guests
Officer' Reports
Approve Minutes: Board Meeting, May 9, 2011
Approve Minutes: Members Special Board Meeting, May 15, 2011
Approve Treasurer's Report: Revised April Financial Report, and May Financials
Residents' Questions
Committee Reports
1. Finance: Board to approve a qualified preparer for the Annual Financial Report; Keith
to report.
2. Roads (Click link to read roads report)
3. Disaster Preparedness
4. Articles & Deed Restrictions
5. Saddle Trail: Response to Saddle Trail Committee's written request for information.
6. Security
Unfinished Business
Complaints:
a) Update on lot #208 dog breeding and kennel operation, Chris to report.
b) Complaint received 6/3/11 from lot #131; "The problem is coming from the people
who live behind me (Lot #169)....He has built a track of some sort with piles of dirt and
jumps & moguls (small hills) etc..... They (motorcycles) were riding every night and
weekend - one Sunday they rode from 4 PM to 8 PM - 4 hours without stopping." Board
to decide what action to take.
Variance Form letter: Board to approve a standard Variance form letter, Chris to report.
New Business
Construction Applications
Hi Hat Ranch: Earthmoving Permit Amendment Application request for nighttime
excavation, 8 PM to 5 AM. County Commissioners' meeting scheduled Wed.6/8/11.
Trails N'Tales: Continue discussion on bulk mail distribution and quarterly schedule.
Sign Replacement: Continue discussion on replacement of sign at guardhouse island.
Legal: Jackie to update the Board on the two remaining road assessment cases.
Adjourn Meeting
Myakka Valley Ranches Improvement Association
MEMBERS SPECIAL MEETING
2 PM SUNDAY MAY 15, 2011
MYAKKA VALLEY RANCHES IOMPROVEMENT
ASSOCIATION
VOTE FOR 2011-2012 CORRECTED BUDGET
& RESERVE BUDGET
At Fire Station #18
7232 Myakka Valley Trail, Sarasota, FL 34241
AGENDA
1. Call to Order
2. Declare a Quorum
3. Identify Board Members Present
Directors: Keith Bradley- President, Jim Holthaus -Vice President
Vivian Zabik, Deb Houston, Richard Johnson, Gary James, Cynthia Pepper,
Trudi Lawrenz, Billy Cunningham, and Chris Thomas. Rosemarie Monella -
Treasurer, Beverly Burger - Secretary
4. Welcome & Identify Members Present
5. Ballot Vote for Corrected Budget & Reserve Budget
6. Teller Announcement of Vote Outcome
7. Discussion of Capitol Improvements Projects by the
Membership.
8. Adjourn the Meeting
Cover Letter [April 27 to members who attended annual April 3 meet) (file attached at top of this webpage)
Proxy [attached at the top of this page]
Proposed Budget 2011-2012 (click this link)
Myakka Valley Ranches Improvement Association
Board Meeting 5/9/2011 Agenda
Call to Order
Declare a Quorum
Identify Board Members Present
Welcome & Identify Guests
Officers Reports
Approve Secretary's Minutes: Board Meeting, April 11, 2011
Approve Minutes: Special Board Meeting, April 25, 2011
Treasurer's Report: April Financial Report
Residents' Questions
Committee Reports
1. Finance
Board to note Committee Minutes
Appointment of Committee Chair
Next Finance Committee Meeting Date
Procedure for 1099 compliance
2. Roads
3. Disaster Preparedness
4. Deed Restriction
Becker & Poliakoff consultation
Committee member resignation
5. Saddle Trail: Jackie Vizzi, Committee Chair, will report
6. Security
Unfinished Business
Insurance Policy renewal
Lot # 160 Variance
Complaints: update on lot #227 dog kennel
New Business
Construction Applications
Trails N'Tales
Members Special Meeting Notification
Members' proper notice mailed Tuesday, April 26, 2011
Posted to web site on Friday April 29, 2011
Notice in May newsletter
Legal
Adjourn Meeting
Board Meeting - April 11, 2011
Please bring your Annual Meeting Papers with you
AGENDA
1. Call to order
2. Identify Board Members Present & welcome new Directors
3. Declare Quorum
4. Welcome & identify Guests
5. Appointments (Attached)
Approve minutes of last meeting (Attached)
Residents Questions
REPORTS
1. Annual meeting - Members were given two options on the amount of dues for next year. By
overwhelming vote, the $390 option was chosen. Members were presented with three
options for potential expenditure: (i) to install modern CCTV equipment as a security
measure (ii) to complete the works to open the saddle trail across Lot 237 by installation of a
culvert, or (iii) to do neither. The vote was taken by written ballot. The votes cast were:
option (i) 22 votes, option (ii) 21 votes, and option (iii) 21 votes. There were 12 unintelligible
votes. The Secretary held several proxies. These were not specific to these 3 expenditure
options and it was considered inappropriate for the Secretary to effectively make the final
choice. The only satisfactory solution is to arrange a further vote on these 3 options. One
member is keen that the Board should also consider using the $12,000 as an addition to the
Future Road Reserve Account in case of a hurricane or flood damage. Since the Annual
Meeting was formally closed, our rules do not allow for this meeting to be reconvened. It
would be possible to convene a Special member meeting on Sunday May 15 at 2.00 pm, but
such a meeting requires due and formal Notice. Recommendation - that the Board decide
how to select an expenditure option.
2. Finance - (As Annual Report) - (a) To approve the corrections to the budget as directed by
the Annual Members meeting (b) to note the dues for 2010/11 approved at the Annual
Member meeting of $390 and to authorize the Treasurer to send invoices to Lot Owners, (c)
To note the procedure for un-paid dues approved at the Annual Meeting, and (d) To note the
financial report for the period to end March 2010
3. Business Objectives - Board to note the Business Objectives as adopted by the Annual
Members Meeting with the exception of the saddle trail culvert and security cameras, both
issues yet to be resolved (See Annual Meeting papers)
4. Disaster Planning Committee - No report
5. Roads Committee - Quotations have been sought from 3 experienced contractors to
undertake road maintenance work as identified in the approved Plan. The works are
part of those shown as the first item in the plan, with a total estimated cost of $29,300.
The following bids were received:
Mariotti Asphalt LLC. $13590.00
Accurate Asphalt Maint. & Striping, Inc. $15618.75
Florida Construction Services, Inc. $16875.00
All bids received were based upon the specification in the invitation to bid.
Recommendation: that the Board accept the quote for road maintenance as identified in the
approved Road Maintenance Plan submitted byMariotti Asphalt LLC. in the sum of
$13,590.00
6. Saddle Trail Committee - No report
7. Security Committee - No report
8. Deed Restrictions Committee - No report
9. Construction applications - None so far
10. Complaints - report on investigations of dog breeding on Lot 227
11. Term contracts bids - report attached [click link attached at the top of this webpage]
12. Fire Station - The Fire Station at the entrance to Myakka Valley has been down graded.
Attendance times to reach incidents will be extended. This may have an unwelcome effect
on home insurance premiums. Board to decide whether to make representations to the
County
13. Trails n tales - Board to decide what issue should be featured in the next edition.
14. Legal Update (for limited circulation only) - In order to finalize both cases involving non-
payment of assessments by Floyd and Margareta Coxe, the Board should authorize our
Attorney to process orders of final dismissal. The Board should note that whilst the latter
stages of the cases have involved only Margareta Coxe the original case was against both
Floyd and Margareta Coxe. Thus it is necessary to name both in the final dismissal. This
will then complete the cases. The relevant papers are available for Board members to read.
This leaves the processing of claims against the final defendant in the original case.
Recommendation: that the Board approve that our Attorney should complete the Order of
Final Dismissal in the two cases involving Floyd and Margareta Coxe
Close meeting
Myakka Valley Ranches Improvement Association
Board Meeting - March 14, 2011
AGENDA
1. Call to order
2. Identify Board Members Present
3. Declare Quorum
4. Welcome & identify Guests
Approve minutes of last meeting (Attached)
Residents Questions
REPORTS
1. Finance - (Attached) (a) the financial report, (b) process for dealing with late
payment of dues, (c) the list of lot owners who have not paid dues and have been
referred to our Attorneys, and (d) the list of people on payment plans in the
current Association year who are not up to date.
Recommendations: (a) that the financial statement be noted, (b) that the
procedure for dealing with the late payment of dues be the same as that
submitted for Members' approval at the last Annual Meeting, (c) that the list be
noted and that those still on the list at the time of the Annual Meeting be
considered delinquent and thereby unable to vote at the Annual Meeting, and (d)
that those who have failed to make their final payment on their payment plan by
the Annual Meeting be considered delinquent and that following the Annual
Meting the Attorney be asked to collect the outstanding dues.
2. Business Objectives and Budget for 2011/12 - (Business objectives and budget
options attached). Recommendation: that the Board approve the
Objectives and decide either to select one budget for recommendation to
Members or to allow Members to choose between 2 options of the Proposed
Budget for 2011/12 at the Annual Meeting.
Business Objectives
Budget 390 (click link attached at the top of this webpage)
Budget 429 (click link attached at the top of this webpage)
3. Annual Report - (attached and previously circulated) Recommendation: that the
Board approves the Annual Report
4. Disaster Planning Committee - (a)The Disaster Planning group will not be
participating in the Wildfire Exercise on March 26th due to a weak response of
available people. I hope to have enough people available to participate in the
Hurricane Exercise offered on Saturday, June 25th. Board to note (b) Sarasota
County Emergency Management and the Sarasota County Technical Institute
(SCTI) are conducting their next CERT Basic Course. Classes will be held at the
SCTI Fire Science Academy on Circus Boulevard east of Beneva Road in the
World Trade Center classroom. Individuals or neighborhood teams are welcomed.
Pre-registration is required. Cost for the course is $50.00. Recommendation: that
the Board agrees to pay the course fees of any Lot Owner completing this course
5. Roads Committee - Roads Maintenance Plan 2011 Onwards has been announced
in Trails n tales and made available to members on our web site for comment.
Board Directors have received a copy. Recommendation: that the Roads
Maintenance Plan 2011 Onwards be approved as the basis for road maintenance
in 2011/2012.
6. Saddle Trails Committee -To report on progress towards opening the saddle trail
at Lot 237.
7. Security Committee - No report
9. Deed Restrictions Committee - No report
10. Construction applications - Stan Dacar to report on his investigation of the
construction of a pump house at Lot 160.
11. Complaints - Lot 154 Dog jumped over front fence and attacked passer-by (valley
Resident). Both Sheriff and Animal Protection were called. The filed reports are
available for inspection. The Lot Owner denies the incident but appears to have
increased the height of the fence. The fence may no longer comply with the Deed
Restrictions. Board to decide what action to take
12. Trails n Tales - Board to decide what issue should be featured in the next edition.
13. Legal Update (for limited circulation only) - Jackie Vizzi to report on current
developments.
Close meeting
Myakka Valley Ranches Improvement Association Board Meeting - February 14, 2011 AGENDA 1. Call to order 2. Identify Board Members Present 3. Declare Quorum 4. Welcome & identify Guests Approve minutes of last meeting (Attached) Residents Questions REPORTS 1. Finance - (Attached) 2. Disaster Planning Committee - There are Disaster Training Exercises coming up for Saturday March 26th for Wildfires and Saturday June 25th for hurricanes. Board to note 3. Roads Committee - Roads plan 2011 onwards is being drafted and is nearly complete. In order to meet with our budget preparation timetable the Plan should be made available to both Board Members and Lot Owners by posting to our web site and advising members in the next Trails and Tales. Recommendation: that the draft Roads Plan and make it available in full on the web site for comment by residents, with a reference in Trails n Tales 4. Saddle Trails Committee - Bill and Liz Still (Lot 237) gave MVRIA a documented saddle trail easement that would connect Prairie Junction to the saddle trail behind their property. The Saddle trail survey was sent to Board members last month. Saddle Trail Maintenance will continue through Feb and March. Board to note 5. Security Committee -As we near the end of our fiscal year, the Security Committee would like to sum up a year's worth of reports and submit a request for the next year. The majority of Security reports, received via the Tip Line and calls to my home phone, that I respond to, were for disturbances involving ATVs driving in the Community Parks and/or on horse trails or right-of-ways. This remains a vexing, ongoing problem. We are rarely able to catch the violators in actions, and when we do, we have no enforcement powers at all! Not only are these individuals violating our rules, they are responsible for costly damage to the parks, trails, and private property. Ongoing discussions with the Board members, the Law Enforcement authorities, and long time property owners have led us nowhere, no solutions in sight. The current plan for security of the community park on Old Ranch Road: PHASE ONE : Reinforcement of front entrance against motorized vehicles: Specifications of Work by John Aquiline provided. This is the specification for the work to be done ASAP, for the re-securing of the entrance to our community Park at 5733 Old Ranch Road. Jackie Vizzi has recently coordinated this plan with him: To have the existing, ground sunk barrier cut telephone poles to be sandwiched with 2x4 boards, bottom to top, with cement sandwiched inside the poles to restrict the outcome of bombardment or removal of poles. Cost $350.00 New Work Order Required, per Jackie Vizzi. PHASE TWO: Signage: Stipulating to the particular wetlands protection, that has been designated by Sarasota County (DEP) and Florida State, siting statues governing this property. John Kolb, resident and sign coordinator, will be providing signage. Trudi and Coie will provide proper statutes to him. Cost unknown. He can rough out a cost if you need something for the BOD. We leave the general sign posted "No motorized traffic" as is. PHASE THREE: Monitoring: Do we set up a camera at the Park to actually catch the perpetrators that are breaching the Park via neighboring properties and/or damaging the front fences and entrance. Cost unknown. Some small systems cost about $500.00 to $1,000.00. The Committee has recommended the ending of the Tip Line. It's use has diminished to near-nothing over the past year. We ask the Board's concurrence in terminating the contract for the cell phone. Reports can be made on the MVIA website or by calling any Board or Committee member. The Committee would like to place a request into the next budget for $12,000 as a capital expenditure. This sum would be used to replace and update the current CCTV system for the front gate area. We would only use these funds, and only pursue an installed system, after a floor vote of the members to be held at the Annual meeting. We will have a spokesperson available to speak to the members to explain/defend our recommendation. The Committee would like a vote of the Board to proceed with a contract with the off-duty State Law Enforcement officers to provide neighborhood patrols on an as-needed basis. We would like this to be in place before School is out for the summer. We recommend a few weeks of random patrols as summer begins, then just use the patrols to calm hot spots as they occur. These patrols cost $160 per night, is we used 2 per month in May thru Aug, we would spend $1280 plus any other callouts. We request a budget item for $2000 for patrol. The Board can direct us as to the funding model to use. 6. Deed Restrictions Committee - No report 7. Construction applications - None 8. Complaints - None 9. Reported problems (a) The ground lights at the entrance at Clark Rd are on all the time - they used to on at dusk and off at sunset. (b) 6051 Old Ranch Rd or lot #160 - A structure is being erected within the setback requirement in our documents. Board to decide what action to take in each case 10. Nominations for Board - The Secretary will advise on current position 11. Budget- Board to appoint a Finance Committee of three members to draft a budget for 2011/2012 12. Trails n Tales - Board to decide what issue should be featured in the next edition. 13. Legal Update (for limited circulation only) - Jackie Vizzi to report on current developments. CONFIDENTIAL: The details of a proposed settlement are confidential as a necessary element of any agreement. So the Board must determine the matter in confidence. Our Attorney Chuck Webb will attend. Recommendation; (a) the Board decide the terms of a proposed settlement in strict confidence, and, subject to acceptance of "a" (b) that the agreement reached in mediation be accepted Close meeting