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MVRIA Sep. 27 2012 Minutes
Myakka Valley
Ranches Improvement Association
Special Board Meeting To Secure Community
Park, Lot #124
Board Minutes, September 27, 2012
Meeting Location:
Myakka River State Park Conference Center, 13081 State Rd.
72, Sarasota, FL
Notice posted 48 hours in advance on bulletin board at Firehouse #18.
Bob Chenard, Vice President, calls the meeting to order at
7:02 PM, and
declares a quorum. Board members present; Jackie Vizzi, Jim
Holthaus, Vivian
Zabik, Larry Brotherton, Dan McKillop, Chris Thomas, and
Bill Barrett.
Absent with apologies; Andy Behn, Deb Houston, and Gary
James. Guests
introduce themselves.
Guests: 10
Presentation by
Park Committee of Proposed Fence/Gate at Entrance to
Community Park for
Approval/Denial
Chris Thomas moves to continue proposed gate plan at the entrance to the Park
(lot #124). Vivian seconds. Chris amends his
motion: To rescind the Feb 14, 2011
Security Committee motion to construct
a post and concrete barrier at the
Community Park as approved at that time.
Dan McKillop seconds. Vote: amended
motion passes unanimously.
Chris Thomas, Park Committee Chairperson,
and Keith Bradley explain the
components of a drawing presented for the
proposed new construction at the
entrance to the Community Park.
Project will be completed with material and labor supplied by resident
volunteers, with additional funding offered by various residents. A 16’ swing
gate at entrance will be fabricated by Keith Bradley. Committee recommends
having a sign on the swing gate and a combination lock. There will be
ground
mounted posts 32" apart placed at entrance to Cracker Horse Trail to
deter use
of trail by motorized vehicles, (placement will be to the right
side of and
behind the swing gate, in the Park). There will be two 32" wide
pass thru gates
flanking the swing gate for lawn tractor, horse and
pedestrian access, but will
not be wide enough to allow motorized vehicles,
other than a lawn tractor. The
heights of posts and the widths of openings
between posts in both applications
will be reviewed for adequate use by
horses and lawn tractors prior to being
installed. Project’s completion is
possible within 4 weeks.
Questions and concerns from the Board include
;
configuration of post tops and post height for horse and rider, by what
method
will bottoms of posts to be secured in ground, repair of existing
board fence
damage at the Park in unrelated area, the message on and layout
of the sign
posted on the gate and signs at other park property locations,
and gate control
after installed.
Residents in
attendance questions and concerns include; permitting,
"guest" access,
reminder to Board and Committee of MVRIA governing documents; By
Law 5.7
requirement of a mailed membership notice of a meeting at which lot use
rules are considered, Deed Restriction VI Use Restrictions #10 about motorized
vehicles operation, and an existing sign is now posted in the Park stating
no
motorized vehicles on the Park. Contact with MVRIA’s insurance company
about
review of coverage and liability due to Park’s new entrance and use
by
residents.
Committee Responds :
After gate
installation, it is best the gate code or combination is controlled
by the
Board, and future signs at the Park will address the matter of "guests".
A temporary gate will be installed at the Park until fabrication of new gate is
completed. Bill Townsend offers a 16’ gate from his property as the
temporary
gate. Bob Chenard explains this meeting is for securing the park
entrance only.
Park usages will be considered at a later, noticed meeting.
Vivian Zabik offers information from emailed
correspondence she and Stokes
Management Co. (MVRIA’s bookkeeper) had about
Board concerns of the existing
post removal from the Community Park barrier
and whether the Board can approve
continuing the project to secure the Park
from vandalism on a pro bono basis, or does this need to be voted on by the
general membership? Stokes Management response was in part: "……If funds were
coming from your reserves, then the membership would need to vote on this
project"
Jim Holthaus, Executive Treasurer, addresses
capital improvement characteristics
such as adding value and longevity to
Association maintained property, which
possibly identifies the new gate
construction at the Community Park as a capital
improvement, and if so, is
to be authorized by the membership, not the Board.
Bob Chenard suggests
obtaining attorney advice on the matter.
Return to
previous question: Dan McKillop amends Chris’s motion to continue with proposed
gate plan at the
entrance to the Park (lot #124) with addition of the
following conditions;
a) a locking mechanism (or
combination lock) on gate. Board will have control
of the code or the lock
combination.
b) cutting and placement of all new posts
will be reviewed by the Board
members before all posts are cut to confirm
access compatibility for tractor,
horse and rider, and that posts in middle
of pass thru areas on both sides of
gate are placed so to deter ATV access
to the Park.
c) the gate sign will not be completed and
placed until approval by Board.
d) all work on Community
Park gate project to be done without any expense to
the Association.
Chris Thomas seconds. Dan amends his motion to add: e)
until new gate is
ready for installation, a temporary 16’ gate will be
installed. Vote on amended
motion: 6 agree, 2 oppose. Agree; Bob Chenard,
Vivian Zabik, Larry Brotherton,
Dan McKillop, Chris Thomas and Bill
Barrett. Oppose; Jim Holthaus and Jackie
Vizzi. Motion passes.
Jim Holthaus, Executive Treasurer, addresses capital
improvement:
Jim Holthaus moves to have a written
attorney’s opinion on the proposed
Community Park gate to ask the question:
Is it (the proposed new gate) a capital
improvement? Jim amends his motion
to add: If the legal opinion states the new
gate is not a capital
improvement, the project will go forward. If it is a
capital improvement,
the project will go to the membership for a vote. Jackie
seconds. Vote: 2
Agree, 6 Oppose.
Agree; Jim Holthaus and Jackie Vizzi.
Oppose; Bob Chenard, Vivian Zabik,
Larry Brotherton, Dan McKillop, Chris
Thomas and Bill Barrett. Motion does not
pass.
Dan
McKillop moves to adjourn the meeting, Chris Thomas seconds. All agree.
Meeting adjourns at 7:56 PM.
Minutes
prepared by,
Beverly A. Burger, 10/1/2012
Myakka Valley
Ranches Improvement Association
Special Board Meeting To Secure Community
Park, Lot #124
Board Minutes, September 27, 2012
Meeting Location:
Myakka River State Park Conference Center, 13081 State Rd.
72, Sarasota, FL
Notice posted 48 hours in advance on bulletin board at Firehouse #18.
Bob Chenard, Vice President, calls the meeting to order at
7:02 PM, and
declares a quorum. Board members present; Jackie Vizzi, Jim
Holthaus, Vivian
Zabik, Larry Brotherton, Dan McKillop, Chris Thomas, and
Bill Barrett.
Absent with apologies; Andy Behn, Deb Houston, and Gary
James. Guests
introduce themselves.
Guests: 10
Presentation by
Park Committee of Proposed Fence/Gate at Entrance to
Community Park for
Approval/Denial
Chris Thomas moves to continue proposed gate plan at the entrance to the Park
(lot #124). Vivian seconds. Chris amends his
motion: To rescind the Feb 14, 2011
Security Committee motion to construct
a post and concrete barrier at the
Community Park as approved at that time.
Dan McKillop seconds. Vote: amended
motion passes unanimously.
Chris Thomas, Park Committee Chairperson,
and Keith Bradley explain the
components of a drawing presented for the
proposed new construction at the
entrance to the Community Park.
Project will be completed with material and labor supplied by resident
volunteers, with additional funding offered by various residents. A 16’ swing
gate at entrance will be fabricated by Keith Bradley. Committee recommends
having a sign on the swing gate and a combination lock. There will be
ground
mounted posts 32" apart placed at entrance to Cracker Horse Trail to
deter use
of trail by motorized vehicles, (placement will be to the right
side of and
behind the swing gate, in the Park). There will be two 32" wide
pass thru gates
flanking the swing gate for lawn tractor, horse and
pedestrian access, but will
not be wide enough to allow motorized vehicles,
other than a lawn tractor. The
heights of posts and the widths of openings
between posts in both applications
will be reviewed for adequate use by
horses and lawn tractors prior to being
installed. Project’s completion is
possible within 4 weeks.
Questions and concerns from the Board include
;
configuration of post tops and post height for horse and rider, by what
method
will bottoms of posts to be secured in ground, repair of existing
board fence
damage at the Park in unrelated area, the message on and layout
of the sign
posted on the gate and signs at other park property locations,
and gate control
after installed.
Residents in
attendance questions and concerns include; permitting,
"guest" access,
reminder to Board and Committee of MVRIA governing documents; By
Law 5.7
requirement of a mailed membership notice of a meeting at which lot use
rules are considered, Deed Restriction VI Use Restrictions #10 about motorized
vehicles operation, and an existing sign is now posted in the Park stating
no
motorized vehicles on the Park. Contact with MVRIA’s insurance company
about
review of coverage and liability due to Park’s new entrance and use
by
residents.
Committee Responds :
After gate
installation, it is best the gate code or combination is controlled
by the
Board, and future signs at the Park will address the matter of "guests".
A temporary gate will be installed at the Park until fabrication of new gate is
completed. Bill Townsend offers a 16’ gate from his property as the
temporary
gate. Bob Chenard explains this meeting is for securing the park
entrance only.
Park usages will be considered at a later, noticed meeting.
Vivian Zabik offers information from emailed
correspondence she and Stokes
Management Co. (MVRIA’s bookkeeper) had about
Board concerns of the existing
post removal from the Community Park barrier
and whether the Board can approve
continuing the project to secure the Park
from vandalism on a pro bono basis, or does this need to be voted on by the
general membership? Stokes Management response was in part: "……If funds were
coming from your reserves, then the membership would need to vote on this
project"
Jim Holthaus, Executive Treasurer, addresses
capital improvement characteristics
such as adding value and longevity to
Association maintained property, which
possibly identifies the new gate
construction at the Community Park as a capital
improvement, and if so, is
to be authorized by the membership, not the Board.
Bob Chenard suggests
obtaining attorney advice on the matter.
Return to
previous question: Dan McKillop amends Chris’s motion to continue with proposed
gate plan at the
entrance to the Park (lot #124) with addition of the
following conditions;
a) a locking mechanism (or
combination lock) on gate. Board will have control
of the code or the lock
combination.
b) cutting and placement of all new posts
will be reviewed by the Board
members before all posts are cut to confirm
access compatibility for tractor,
horse and rider, and that posts in middle
of pass thru areas on both sides of
gate are placed so to deter ATV access
to the Park.
c) the gate sign will not be completed and
placed until approval by Board.
d) all work on Community
Park gate project to be done without any expense to
the Association.
Chris Thomas seconds. Dan amends his motion to add: e)
until new gate is
ready for installation, a temporary 16’ gate will be
installed. Vote on amended
motion: 6 agree, 2 oppose. Agree; Bob Chenard,
Vivian Zabik, Larry Brotherton,
Dan McKillop, Chris Thomas and Bill
Barrett. Oppose; Jim Holthaus and Jackie
Vizzi. Motion passes.
Jim Holthaus, Executive Treasurer, addresses capital
improvement:
Jim Holthaus moves to have a written
attorney’s opinion on the proposed
Community Park gate to ask the question:
Is it (the proposed new gate) a capital
improvement? Jim amends his motion
to add: If the legal opinion states the new
gate is not a capital
improvement, the project will go forward. If it is a
capital improvement,
the project will go to the membership for a vote. Jackie
seconds. Vote: 2
Agree, 6 Oppose.
Agree; Jim Holthaus and Jackie Vizzi.
Oppose; Bob Chenard, Vivian Zabik,
Larry Brotherton, Dan McKillop, Chris
Thomas and Bill Barrett. Motion does not
pass.
Dan
McKillop moves to adjourn the meeting, Chris Thomas seconds. All agree.
Meeting adjourns at 7:56 PM.
Minutes
prepared by,
Beverly A. Burger, 10/1/2012
Myakka Valley Ranches Improvement Association Board
Meeting Minutes May 14, 2012 at Myakka State Park Conference Center
Monthly Meeting Notice permanently posted on guardhouse
Deb
Houston, President, called the meeting to
order at 7:05 PM and declared a
quorum.
Board Members present: Deb Houston, President, Bob Chenard,
Vice President, Jim Holthaus, Treasurer, Chris Thomas, Gary James, Dan McKillop,
Larry Brotherton, Andy Behn, Jackie Vizzi, Vivian
Zabik.
Board Members absent: Ryan Jekowski (Chris Thomas stated with
apologies)
Deb Houston went over Robert's Rules stating the 3 minutes per item on all
questions. Code of Conduct was
presented to all Board members present.
MINUTES:
Minutes from April 16, 2012 were presented to Board just
prior to May meeting. Deb asked
for a motion to table approval of April 16, 2012 minutes until June
meeting. Jackie made a motion to
table approval of April 16, 2012 minutes.
Vivian seconded. Motion
passed on unanimous vote.
FINANCE:
Deb
asked for a motion to approve the March Financials. Vivian made a motion to
approve March Financials. Jackie
seconded. Motion passed on
unanimous vote.
Jim,
Treasurer, stated that the April Financials are not ready as our statements do
not come out until after our monthly Board meetings.
Expenditures will only be on the operational side until the Reserve
budget is approved by membership.
Andy suggested that each check item be identified.
Jim will notify the bookkeeper.
Bob
made a motion to table April financials.
Larry seconded it. Motion
passed on unanimous vote.
SECRETARY:
Deb
stated that no one had volunteered for Secretary position.
Chris Thomas offered to take the Secretary position.
Deb made a motion that Chris Thomas take Secretary position.
Dan seconded it Motion
passed on unanimous vote.
Dan McKillop volunteered to help
Chris.
LEGAL:
John
Corcoran, legal committee chair, reported that there is a hearing scheduled for
May 31st regarding Motion for Protective Order and Amended Motion to
dismiss.
Motion for Partial Summary Judgment hearing on May 23,
2012, rescheduled until July 13, 2012 due to the plaintiffs’ attorney being
unavailable.
The
two suggested motions by Dan McKillop were presented to our attorneys. The attorney's opinion was that the
association is already entitled to the award of it's attorney's fees and
costs.
RESERVES
VOTE:
Andy
Behn stated he had not yet met with both Chris and Harold Joslin, committee
members, regarding notification of membership, proxy, agenda, etc. Bob Chenard
made a motion to table until June meeting. Larry seconded it.
Motion passed on unanimous vote.
Dan
suggested perhaps we explain road work plan on website.
Lynn Reid, editor of T n T, suggested putting information in Trails n
Tales.
COMMPLIANCE
COMMITTEE:
Jackie made a motion to have a compliance committee. Jim seconded.
Committee members would be Bob Chenard, Vivian Zabik, and Bill
Still. It would be a task oriented
committee and bring the facts back to the Board. Motion passed on unanimous vote.
Lot
169: Deb stated that they did not
pick up certified letter.
Suggestion that another letter be sent asking them to come to the June
meeting to explain the issue of the ATV track.
Lot
223: Follow up on October, 2011
Board meeting motion to get a further opinion from our legal counsel.
Lot
154: Need to set a date to move
the fence.
INSURANCE:
Jim
stated that we must have a separate policy for covering Directors being sued by
other Directors. He is still
looking for coverage for that policy but we are still covered by our same
insurance company regarding our regular
policy.
TERM
CONTRACTS:
Larry stated he had received a bid from Hackney. Gary stated he had submitted bids as
well. Larry will speak with David
Hodgkinson, Road committee chair.
Vivian made a motion that Gary give a work/order to Andy
to mow the common areas. Deb
seconded it. Gary James abstained.
All others voted yes.
Motion passed.
DISASTER:
Vivian made a motion to reimburse Greg Schoonover, radio
commander, for a radio license (approximately $85.00).
Seconded by Jim. Motion
passed by a unanimous vote.
SADDLE
TRAIL:
Jackie presented a report by the Trail committee
regarding their position on the saddle trail mowing. The committee asked the
Bylaw committee to review the procedure for saddle trail mowing.
Jackie made a motion to continue with the present blanket
procedure of saddle trail mowing - from time to time.
Jim seconded. Jackie,
Vivian, Deb, and Jim voted yes.
Bob abstained (new and not
have enough information), Dan abstained,
Gary, Chris, Larry and Andy voted no. Motion did not
pass.
Resident questioned the Board on the fact that there was
never a written legal answer regarding Saddle Trail mowing contract.
Vivian stated that question was supposed to be asked by Keith Bradley and
Cynthia Pepper at an April 6th, 2011 meeting with our legal counsel.
Board will follow up.
Question about the pink ribbons hanging around the
Valley. Compliance committee will
look into it.
Chris requested the Board look into replacing the
original Franz saddle trail. Linda
Ferry, previous Board member, stated that the deeded saddle trail is in the
ditch and no longer in existence.
Jim
made a motion to table the motion of maintenance of saddle trail mowing until
June meeting. Bob seconded. Motion passed by a unanimous
vote.
RESIDENT’S
QUESTIONS:
Chris Thomas stated that our park, is an environmental
hazard (Lot 94) and
all
the concrete milling is leaching into the creek and Upper Lake Myakka. He would like it removed or something in
writing that we are allowed to stockpile milled
asphalt.
Chris made
a motion to remove the dirt in the park.
Larry seconded.
Chris stated that it is all asphalt milling. Chris stated that Superior
(company working for the State on route 72) has brought in 2 probably 6 more
loads of that there. (no
documentation)
Several residents stated that if Superior dumped
illegally in our park then they should be responsible for removing it.
Lengthy discussion ensued and several residents stated it
was stockpiled for the repair of the bridge in case of another wash out. Another
resident stated that Kelly Pluta, Sarasota County, was aware of the stockpile,
as of last year. Chris stated that
this was established by Richard Johnson.
Keith Bradley, resident, stated that there is still the question who
authorized Richard Johnson to dump the stuff there. Several residents questioned
the personal accusations being made and suggested that the road committee and
Superior be contacted to gather facts.
Compliance committee will address this
issue.
Questions regarding whether it is a capital expenditure
or operational will be addressed by finance committee as it may need a
membership vote.
Dan
suggested that the Board table it and perhaps call a special meeting to give
Chris time to find out costs.
Chris amended his motion to have the dirt removed if he
can do it for free, if not, he will get bids on the cost to have it
removed. Jim abstained (believes
it to be capital expenditure, therefore membership vote), Vivian, no, all others
yes. Motion
passed.
Trudi Lawrenz, resident, turned in the (1999) printer and has
asked that someone else do the estoppels for the Valley.
Jim will ask Rebecca Stokes, bookkeeper, to take the responsibility of
estoppels moving forward. Andy Behn took (1999) printer home for Chris,
Secretary.
Several residents suggested Road committee members attend
our Board meetings.
Jackie made a motion to
adjourn. Jim seconded. Meeting
adjourned 10:15PM
Improvement Association
Minutes of Board Meeting –
April 16, 2012
1.
Call to order, by
President at 7:06 p.m.
2.
Identify Board Members
Present: Deb Houston, Jim Holthaus, Jackie Vizzi, Vivian Zabik, Chris Thomas,
Dan McKillop, Andy Behn, Larry Brotherton, Ryan Jekonski and Bob Chenard.
We have a quorum.
3.
Introduced members
present in audience.
4.
Meeting is to be
conducted following Roberts Rules, with Vivian Zabik acting as
timekeeper.
5.
Jim Holthaus brought
copies of the Code of Conduct for board members, will be distributed at the end
of the meeting, will be discussed at the next board
meeting.
6.
Election of officers,
Jackie Vizzi nominates Bob Chenard for president, Bob Chenard respectfully
declines. Dan McKillop nominates Deb Houston to continue to hold the position of
president, Deb Houston asks for any further nominations. Vivian nominates Dan
McKillop, Dan McKillop respectfully declines. Deb Houston asks Chris Thomas,
Chris indicates that he would only do it if Dan chairs the meetings. Deb asks
Ryan Jekonski, he declines. Deb accepts to continue, Bob accepts position as
vice president. Approved unanimously.
Deb nominates Jim
Holthaus to continue in position of treasurer, Jim accepts, approved
unanimously.
Dan McKillop will ask
his wife to act as secretary– discussion is tabled. Deb will also put something
in the trails and tails requesting a volunteer from the general
membership.
Deb Houston bring up
D.O.T. has notified the association that they cannot find any record of permits
for the signs at the entrance of the valley as you turn off of S.R.. 72. County
has lost some records due to water damage; Ryan Jekonski is going to reapply for
permits for signs. Will need a state permit for each sign. Chris indicates that
it was his understanding that the permit was for a wooden structure, not a block
structure. Permit was given prior to 1985; those records are not accessible due
to the mold issue.
Roadwork – David
Hodgkinson.
Construction will fall
to Gary James and Andy Behn.
Signs – John
Kolb.
Mowing (common area
only) – Andy Behn.
Trails and ditches –
Jackie Vizzi.
Parks – Chris
Thomas.
Website – Victor
Lorand.
Security committee –
Chris Thomas, Ryan Jekonski and Ken Roland
own.
Sunshine committee –
Paul Wolbers.
21:20 - Minutes of the Board meeting held on March 12, 2012
Deb Houston asks for motion to
accept the minutes as printed. Jackie Vizzi makes the motion to accept, Jim
Holthaus seconds. Deb Houston asks if there is any discussion, Vivian asks for
old business to be added as an agenda item going forward. Dan McKillop
clarifies that what we would want to see is an agenda item called old business
with the pending items itemized. Approved
unanimously.
23:55 - Financial Report. Deb
Houston asks for motion to accept financial report as printed. Vivian Zabik
makes motion to accept, Jackie Vizzi seconds. Deb Houston asks if there is any
discussion. Jim Holthaus reminds the group that they may appear different then
they have in past due to new accounting person. Dan asks that late fees and
attorney fees not be lumped together and split out. Still have one case on
special road assessment. Dan notes that the bookkeeper / treasurer looks like
she needs time to verify balances. Jim Holthaus indicated that the report is
incomplete due to time constraints; Dan McKillop makes the motion to table the
approval of the financials until the bookkeeper has a chance to do her
verification of remaining balances, and Jackie seconded it. Discussion on amount
of accounts and road reserve ensue. Finance committee needs to be reestablished
per Jim Holthaus. Jim Holthaus assures Linda the 1996 vote at the annual meeting
will be on the tasks for the finance committee look into based on Keith
Bradley’s comments regarding the creation of the road reserve account and its
subsequent demise in 2008. Keith also brings up question regarding inventory and
tax depreciation, Liz McArthur speaks to question, most of what we have does not
qualify for capital expenditure, bookkeeper will look into this. Deb Houston
calls the motion, all in favor, Ryan Jekonski abstains. Dan McKillop will assist
the finance committee with question posed by Keith Bradley on the 720 statutes
and volunteers to be on the finance committee; Linda Monet agrees to stay on
finance committee.
Jackie moves to create an
ad-hoc committee to deal with the reserve vote, Chris Thomas seconds it. Andy
Behn agrees to head, Harold Joslin and Chris Thomas will assist as well as Liz
McArthur. Andy Behn indicates that justification needs to be strong to ensure
projects are needed. Chris seconds motion, all in favor. Need to pick a date,
notify general membership fourteen days in advance of projects to be discussed.
Needs to be ready to discuss at the next board meeting in May. Items needed are
the date for the meeting, ballot creation, mailing, letters and proxies. Jim Holthaus brings up the issue that
some of the items on the list may fall into the expense category rather than
capital. Linda Monet brings up the fact that over the last couple of years we
have had to have a special meeting after the annual meeting is there a way to
avoid this. Approved
unanimously.
Term contract bids Saddle
trail maintenance, one bid. Grass cutting, two bids. Dan McKillop moves to
accept bid A for saddle trail maintenance, Vivian Zabik seconds it. Jackie Vizzi
states she may change the needs of the saddle trail mowing at the next board
meeting. Linda Monet brings up the fact that the mowing of the saddle trails is
against our by-laws, Jackie Vizzi brings up that this will be discussed at the
next board meeting. She suggests tabling this bid until after the next meeting.
Jackie did note that the trail committee is working with the deed restriction
committee. Approved unanimously. Larry Brotherton suggests we find out
about insurances, licensing, workers compensation and scope of work be the same
for all bids. Dan McKillop suggests that if find out they do not have these
things, we can fire them.
Zero bids for ditches and
drainage.
Jackie moves to accept bid C because insurance coverage is one
million as opposed to half a million, Deb Houston seconds. Larry suggests that
fertilization is not on bids and was on the scope of work. Much discussion on
contract term limits, rates and scope of
work.
Much discussion on 720.303 paragraph 12 regarding no compensation
as director or committee member, Jackie withdraws motion to approve, Jim
Holthaus seconds. Dan McKillop moves you need a second on this motion to accept
bid A, unanimous approval. Larry Brotherton and Andy Behn will look into
contracts for contact terms.
Variance
request Deb Houston asks for motion to have building guy look at
lots 86 and 86A, Vivian Zabik seconds motion. Chris moves to grant variance
as written, Ryan Jekonski seconds it. Vivian suggest for a committee to review
each variance request and come to the board for review. Discussion on what the
variance is for, also discussion on the road easement that goes through property
regarding saddle trails. According to Becker and Poliakoff the road easement
still exists. Trudi Lawrenz nor Jim Holthaus had supporting documentation
present at the meeting. The variance is for the existing garage only. Chris
restates his motion to be more specific for the garage only, Vivian Zabik
seconds it. All vote for with the exception of Andy
Behn.
Chris Thomas and Keith Bradley make presentation relative to
opening the park to boat launch traffic. The board / Vivian Zabik suggest that
Chris Thomas and Keith Bradley address the membership at the reserve meeting in
June.
Resident’s questionsBill Still
addresses the board on their duty to address horse trails being closed. Lynn
Reid wants to have damage control at horse crossing added to the boat ramp
suggestion.
TNT
Deb Houston will discuss new members. Disaster radio drill Saturday April 14,
2012, another will be held May 8, 2012. Lynn Reid requests that Jackie will do
name and contact for new board members.
Legal
update Road assessment case update. Asking for board approval for next step
of representation. Need attorney to testify that our attorney fees are just.
Vivian Zabik moves to approve letter to move case forward, Dan McKillop seconds
it. Approved unanimously. Dan McKillop moves that the board direct association
council to make a motion for attorney’s fees relative to the M.R.T.A. claim.
Deb Houston seconds, discussion follows relative to Florida Statute 57.105.
Approved unanimously. Dan moves
that board make qualified offer to Keith for settlement for $500.00 for each
count, Deb Houston seconds it. This gives association right to collect a certain
amount of attorney’s fees from declination of offer forward. Jackie suggests
that we table and take to attorney as an offer for settlement. Jackie Vizzi
moves to table motion, Dan McKillop seconds it. Where in 720 does it address
emergency meeting. John Corcoran addresses lawsuit, responses with update.
Due to disruption adjournment didn’t take place, meeting
disbanded.
MYAKKA VALLEY RANCHES IMPROVEMENT ASSOCIATION
BOARD MEETING 3rd March
2012
DRAFT MINUTES
Call to order by President at 7.15
pm
Board members present: Deb Houston, Bill McArthur, Jim Holthaus,
Gary James, Jackie Vizzi, Vivian Zabik.
Apologies for absence: Chris Thomas, Trudi Lawrenz, Richard
Johnson.
Quorum declared.
Guests: 13 present.
Minutes of the meeting held on February 13,
2012. Resolution: that the minutes
be approved. Proposed by: Vivian
Zabik. Seconded by: Bill
McArthur. Approved
unanimously.
Minutes of the meeting held on February 23,
2012. Resolution: that the Minutes
be approved. Proposed by: Jackie
Vizzi. Seconded by: Bill
McArthur. Approved
unanimously. Some Members
complained that there were insufficient numbers of copies of the Minutes and
Agenda. A member objected to the
decision to approve the Minutes without time given for members to read
them. The President confirmed that
it is for the Board to decide on the correctness of the Minutes and that the
Agenda had been posted in advance on the Association web site.
Andy Behn, a member, offered to print Board Meeting papers in
future.
Financial Report. The treasurer introduced the report
explaining that the format was different from previous reports and is likely to
change again. The listing of checks
paid was not included in the report but is available for inspection.
The new financial system is being developed.
This report was prepared by Nancy Beachy, but Rebecca Stokes will be
preparing future reports. If she
is required to attend a Board meeting there will be a fee payable.
Resolution: That the report be approved. Proposed by: Bill McArthur.
Seconded by: Vivian Zabik.
Approved unanimously. Two
payments of fees have been made so far to the Attorneys dealing with the Bradley
law suit. The Board has received
an invoice for two years of use of the Park conference room.
Harold Joslin, a member, stated the original intention was for a donation
to be given to the Friends of Myakka Park. He will investigate why this has become
an invoice. Resolution: that the
President, Deb Houston, be added to the list of approved signatories for
Association bank account checks.
Proposed by: Jackie Vizzi.
Seconded by: Vivian Zabik.
Approved unanimously.
Proposed Budget 2012/2013.
The Treasurer introduced the proposed budget.
Two options are shown: $390 annual assessment and a 10% increase. The assessments received are split
50:50 between the operational and reserve accounts.
Average non-payment is now 8%.
Operational account budget shows income and expenses based on requests
tempered by recent history of actual expenditures.
$35,000 is allowed for the Bradley law suit.
The aim of the Budget committee is to avoid any special assessments. The rollover from the current year’s
operational account will be sufficient to allow funding of Attorney costs next
year. A member suggested that
checks be written to the amount of unsent operational funds in favor of the
Attorneys as a retainer. A member
questioned the difference between the association’s defense and that of
individual Board Members. The need
to maintain the guardhouse was questioned. It was agreed that the first stage of
enquiry should be the ownership of the land n which the guard house is
situated. A member asked at which
Annual Meeting had the decision be made not to add to the Future Road Reserve
account. The answer was requested
before the Annual Meeting this April.
Resolution: that the annual assessment for 2012/2013 be $390 per
lot. Proposed by: Jim
Holthaus. Seconded by:
Deb Houston. Approved
unanimously. A member asked what
reserves will be unspent and thus carried forward to next year.
It was noted that part of the Road assessment of 1995 may be paid in the
next 12 months. The cost of
collecting money from delinquent Lot owners is high.
The Treasurer suggested a possible incentive of a small reduction in
assessments for those paid on time.
It was confirmed that members approve the assessment payment system at
the Annual Meeting. The proposed
road expenditures are set out in the report and on the propped road reserve
budget in order of priority. The
proposed reserve expenditures will be voted on one by one at the Annual Meeting.
Those Owners on payment plans will receive an invoice for each payment due. Resolution: to reduce the number of
checking accounts from 5 to 2.
Proposed by: Bill McArthur.
Seconded by: Jim Holthaus.
Approved by 5 for, 1 against.
It was confirmed that this change would not affect the account
formats. Resolution: that the
draft budget be approved for presentation to members at the annual meeting. Proposed by: Vivian Zabik.
Seconded by: Jackie Vizzi.
Approved unanimously.
Road Committee. No comments having been received, the
Roads Maintenance Plan 2013 onward was
noted.
Annual Meeting. (a) The secretary has received two
nominations for Director. (b) The proposed Agenda was
noted.
Complaints
(a) Lot 154. Volunteers are
needed to help move the fence. Jim
Holthaus will organize and consult with the owner.
(b) Post- O Bar Road. The written agreement with the owner
states that these would be removed by September 2012.
They are still there. The
owner is in hospital, so it was greed to leave this matter to the next Board
meeting. (c)
Motor cycle track Lot 169.
The Deed Restrictions clearly prohibit the construction and use of a
motor cycle track. The nuisance
caused is also unacceptable. The
President will send a certified letter to the Lot
Owner.
Legal Committee. The Chairman reported the committee had
met on March 6. The Board noted,
with regret, the unexpected death of Attorney David Davis.
Resolution: that the deceased David Davis be substituted by David Perrson
and Kelly Fernandez in the legal agreement. Proposed by Bill McArthur.
Seconded by: Vivian Zabik.
Approve unanimously. The Plaintiff’s attorney has filed a request to
produce numerous documents covering almost all transactions over the last 10
years. To produce all these
documents will result in considerable expense, even though electronic
communication is acceptable. A
member, Sonya Behn, offered to help with any scanning of documents.
Resolution: that up to $500 be budgeted to enable copying and postage of
requested documents. Proposed by:
Vivian Zabik. Seconded by: Jim
Holthaus. Approved
unanimously.
Park, Old Ranch Road.
In the absence of the working party, the matter was deferred to the next
Board meeting.
Deed Restriction Committee.
The minutes of the Committee meeting of March 5 were noted.
It was agreed to refer the issue of saddle trail maintenance to the
Saddle trails Committee. The
matter to be resolved is the procedure for ensuring the proper maintenance of
saddle trails. Until any changes
to the Associations documents are approved, reference should be made to the
current Bylaws.
Disaster Preparedness Committee.
There will be a radio training session on Saturday April 14 at the
Disaster HQ, 6145 Old Ranch Road.
We now have most of the equipment we need.
A member, Harold Joslin, offered to ascertain whether grants may be
available from the County.
Residents Questions.
(a) In order to ensure all
preparation is completed, a member suggested re-scheduling the Annual Member
Meeting. Resolution: that the
Annual member meeting be rescheduled for Sunday April 15 and that the April
Board meeting be rescheduled for Monday April 16.
Proposed by Jim Holthaus.
Seconded by: Bill McArthur.
Approved unanimously.
(b) Membership of the Legal
Committee is John Corcoran, Trudi Lawrenz and Dale Ream.
(c) Why are members not all
treated equally? Why is there no
apparent policy to pursue application of the rules set out in the Association
documents? In response, the
President confirmed that the Board responds to written complaints but does not
seek out problems. The documents
are often not entirely clear as to the rules applicable in a specific case. (d) Whilst the SR 72 is being reconstructed,
the Board should further press the case for a turning lane at the entry to
Myakka Valley. The president will
write again to the State’s Department of
Transport.
Close meeting. Proposed by Jackie Vizzi.
Seconded by: Vivian Zabik.
Approved unanimously. Time;
21.33.
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Myakka Valley Ranches Improvement Association
Minutes of Board Meeting - February 23,
2012
1. Call to order, by the President
2.
Identify Board Members Present: Jim Holthaus, Deb Houston, Bill
McArthur, ,
Jackie Vizzi, & Vivian Zabik,
3.
Absent with apologies: Trudi Lawrenz, Chris Thomas & Richard
Johnson
4.
Absent without apologies: Gary
James
5.
Quorum Declared
6. No guests present
Appointment of a
Bookkeeper
Three candidates had applied for the post of Bookkeeper and had
been interviewed.
Their experience relative to the Association's
requirements was compared. Bonding
and
licensing was a consideration.
In particular, previous experience of dealing with
Homeowners Associations was considered
essential. Per hour rates were
known but not
seen as a prime factor in the selection
process. Resolution: that the
Board appoints
Rebecca F. Stokes of Stokes Property Management and Real Estate,
Inc. as the
Bookkeeper to replace the current Treasurer. Proposed by: Jim Holthaus.
Seconded
by: Vivian Zabik. Approved
unanimously.
Close Meeting. Proposed by: Deb Houston.
Seconded by: Vivian Zabik.
Approved
unanimously.
Myakka Valley Ranches Improvement Association
Minutes of Board Meeting - February 13,
2012
1.
Call to order, by President
2.
Identify Board Members Present: Jim Holthaus, Deb Houston, Bill McArthur,
Gary James, Jackie Vizzi, Vivian Zabik, Trudi Lawrenz, Chris
Thomas & Richard
Johnson
3.
Resignation: Norma Whitler has resigned as a
Director
4.
Quorum Declared
5. Welcomed & identify
Guests: 17 present.
Minutes of the Board meeting held on January 9,
2012. Resolution: that the minutes
be approved subject to the amendment of the charge rate for
Attorneys Chad
McClenathen and David Davies to $325 and the addition to the end
of the Minutes
that there was no personnel meeting held after the Board as on
the Agenda.
Proposed by: Richard Johnson.
Seconded by: Vivian Zabik.
Approved 8 for, 1
against.
Recording of meeting
A member, Beverly Burger, had given prior notice of her
request to tape record the meeting.
Finance report Resolution: that the report be accepted. Proposed by: Richard Johnson.
Seconded by: Jackie Vizzi.
Approved unanimously. It
was noted that the balance of
the Operating account is rolled into the Reserve Account at the
end of the year.
Residents Questions: (a) No retainer fee is required by the
Attorneys working on the
Bradley law suit. We have received invoices but these
have not yet been paid. (b)
The status of the unrecorded properties is unchanged. These Lot
owners are not
required to be members of the Association, nor is there an
enforceable requirement
that grantees or purchasers of these properties
join the Association. There is
therefore no reference to the unrecorded properties in the
Association documents.
However, these Lot owners may, if they wish, voluntarily make
financial contributions
to the Association. (c) The President sets the
Agenda for Board meetings. There
is
no obligation to provide the agenda in advance of
a meeting. But the President will
continue the tradition of posting the agenda and relevant papers
except the finance
report on the web site at least 24 hours before
the meeting. The President will
try to
respond to specific requests to provide a printed version of the
Agenda.
Park in Old Ranch Road: Trudi Lawrenz reported on a meeting with
Kelly Pluta
(Sarasota County) to ask about the appropriate
wording on signs at the park. A
later
response confirmed that the Park is owned by the Association but
that it is protected
by State and County rules.
Damage to the park could result in citation of the
Association. Kelly Pluta suggested we consult with
an Attorney over the wording on
the signs.
It was agreed to leave a debate on access to the creek until the next
Board
meeting.
Resolution: that Chris Thomas convene an ad hoc committee to investigate
and report back to the Board.
Proposed by: Chris Thomas.
Seconded by: Jackie
Vizzi.
It was further resolved that: the Committee comprise: Chris Thomas, Linda
Monette, Keith Bradley & Jackie Vizzi. Approved by seven for, two
abstained.
REPORTS
1.
Finance Committee. The
Chairman confirmed the correct wording is "annual
assessments" not "dues". The Chairman suggested three options for
dealing with the
potential increase in expenditures next year, including raising
annual assessments by
10% and reducing planned costs.
The Final proposed budget and, in particular, the
proposed annual assessments should be decided at the next Board
meeting for
recommendation to the members at the Annual Meeting. Resolution:
that a Budget
Committee be formed to produce a final draft budget and proposed
annual
assessment. Proposed by: Jackie Vizzi.
Seconded by: Richard Johnson.
Approved
unanimously. It was further resolved: that the
Budget Committee comprise Jim
Holthaus (convener), Linda Monette and Vivian
Zabik. Approved
Unanimously
Resolution that the Board adopt the definitions of capital
improvements, maintenance
and repair set out by the IRS.
Proposed: Chris Thomas.
Seconded by: Bill Mc
Arthur.
Approved by 7 for and 2 against.
2.
Treasurer& Bookkeeper.
Rosemarie Monella has resigned from the current post
of Treasurer. The Board recorded its thanks for all
the work she has done for the
Association. Resolution: that the Board appoint a
Treasurer in compliance with the
Bylaws to oversee financial affairs of the Association and that a
bookkeeper be
appointed to undertake the relevant duties of recording financial
transactions.
Proposed by: Bill McArthur. Seconded by: Vivian Zabik.
Approved unanimously.
The Board noted that in future the annual assessment invoices
would be signed by
the Treasurer but collected and collated by the
Bookkeeper. Unpaid assessments
will
be the responsibility of the Bookkeeper. Resolution: that Nancy Beachy be
appointed
as bookkeeper on a temporary basis until a permanent appointment
can be made.
Proposed by: Vivian Zabik.
Seconded by: Richard Johnson. Approved unanimously.
The Board was advised that Nancy charges $40 per
hour. Resolution: to appoint Jim
Holthaus as Treasurer.
Proposed by: Vivian Zabik.
Seconded by: Jackie Vizzi.
Approved unanimously.
3.
Annual Meeting. Resolution:
that the Annual Meeting be held on Sunday April 1st at
2.00 pm in the Fire station. Proposed by: Jackie Vizzi.
Seconded by: Chris Thomas.
Approved unanimously.
The Board agreed to ask, at the Annual Meeting, whether
members would want to bring food to share at
subsequent Annual Meetings. The
Secretary will table a list of Directors resigning at the Annual
Meeting for the next
Board meeting.
4.
Deed Restrictions Committee: Recommendation: that the Board decide to
pursue
amending the Articles in 2012-13 and allocate finance
accordingly.
Recommendation lost by 1 for and 8 against. The Board was concerned about the
difficulties in reaching the required percentage in favor and the
cost of the process.
Resolution: that the Board should take responsibility for
handling complaints.
Proposed by: Bill McArthur. Seconded by: Jim Holthaus.
Approved unanimously.
Resolution: that the Committee be given clear
directions by the Board. Proposed
by:
Jackie Vizzi. Seconded by: Trudi Lawrenz. Approved unanimously.
Resolution: that
the Committee review the saddle trail maintenance wording in
section IV of the Deed
Restrictions so as to clarify responsibility for mowing and
systems of notification to lot
owners and to bring back appropriate options for consideration by
the Board prior to
seeking legal advice.
Proposed by Jim Holthaus.
Seconded by: Jackie Vizzi.
Approved unanimously.
5.
Roads Committee. The
Committee has just completed its Road Condition Survey
and has almost completed drafting the Road Maintenance Plan for
2012 onwards.
Resolution: that the draft Road Maintenance Plan be made
available to members on
the web site. Proposed by Deb Houston.
Seconded by: Jackie Vizzi.
Approved
unanimously. The Committee was asked about the
difference between capital
improvements and
maintenance.
6.
Term Contracts. The Board
noted that the three Term Contracts that the Board
arranges on an annual basis are being advertised in Trails n
Tales.
7.
Saddle Trails No report
8.
Construction applications.
None received.
9. President's Message in TnT. The Board agreed that the main
issue should be the
Annual Meeting, including the need for volunteers to be nominated
as Directors, and
the availability of the Road Maintenance Plan on the web site for
comment.
Legal Update. (a) The Board noted the successful application to
the Court for a motion
to collect the Road Assessment and unpaid Annual Assessments
totaling about
$8,000. Further
applications for motions to collect Attorney's cost will follow.
(b)
John Corcoran reported that the Legal Committee considering the
Bradley law suit
have met twice. A Motion to Dismiss has been filed with
the Court. Resolution: that
the Committee adopt the terms of reference set
out in their report. Proposed by:
Deb
Houston.
Seconded by: Jackie Vizzi.
Approved unanimously.
Resolution: that the
Board approve the posting of a version of the Motion to Dismiss
drafted by the
Attorney in PDF version on the web site if the
law suit is not thrown out.
Proposed by
Trudi Lawrenz. Seconded by: Richard Johnson.
Resolution: that the Board approve
the undertaking document relating to the Directors named in the
Bradley law suit.
Proposed by: Trudi Lawrenz.
Seconded by: Richard Johnson.
It was further
resolved that the question be put.
The resolution was approved by 7 for and 2
against. Resolution: that Dale Ream be appointed to replace Norma
Whitler who has
resigned from the Committee.
Proposed by Chris Thomas.
Seconded by: Deb
Houston.
Approved by 8 for and 1 against.
Close meeting Proposed by: Richard Johnson. Seconded by: Jackie Vizzi.
Approved
unanimously. Time
22.01
Myakka Valley Ranches Improvement
Association
Minutes of Board Meeting — January 09,
2012
1. Call to order, by
Vice-President
2. Identify Board Members Present: Jim Holthaus, Deb Houston,
Bill McArthur, Gary James, Stan Dacar, Norma Whitler, Jackie Vizzi, Vivian Zabik
& Trudi Lawrenz
3. Absent with apologies: Chris Thomas & Richard
Johnson.
4. Quorum Declared
0. Welcomed & identify Guests: 32
present.
5. Vacancy of President: Resolution: that Deb Houston be
appointed President. Proposed by: Jackie Vizzi. Seconded by: Trudi Lawrenz.
Approved unanimously. Resolution: that Bill McArthur be appointed
Vice-President. Proposed by: Jackie Vizzi. Seconded by: Vivian Zabik. Approved
unanimously.
Minutes of the Board meeting held on December 12, 2011.
Resolution: that the minutes be approved subject to the addition to the New
Business Item 3 of "The Board agreed that Trudi Lawrenz and Jim Holthaus should
jointly liaise with the Attorneys concerning the Bradley law suit." Proposed by:
Jackie Vizzi. Seconded by: Jim Holthaus. Approved unanimously. The Board noted
that the item "Legal Update" refers to the Road Assessment
case.
Minutes of the Emergency Board meeting of December 21, 2011.
Resolution: that the Minutes be approved. Proposed by Vivian Zabik. Seconded
by: Jackie Vizzi. Approved with one
abstention.
Recording of meeting A member, Sherri Tabor, asked to tape record
the meeting. However, since no request had been made in advance, permission was
refused.
Residents Questions:
None
REPORTS
1. Treasurer's report. (a) Resolution. That the Treasurer's
report for December 2011 be accepted. Proposed by: Jackie Vizzi. Seconded by:
Jim Holthaus. Approved unanimously. The method of appointing and remuneration
the Treasurer was questioned by a Member. The Board agreed that the matter
would be reviewed. Stan Dacar resigned as a
Director.
2. Legal Update. (a) Resolution: that the
previous resolution be revised and readopted so that the Association retains
Chad McClenathan and David Davis on counts Ito III of the Bradley law suit and
to retain James Burgess on that portion of count III relating to the Board
Directors.
Proposed by: Trudi Lawrenz. Seconded by: Jackie Vizzi.
Approved
unanimously. Members objected to the lack of any copy of the law
suit. The board advised that the Attorney had recommended that the law suit was
not for discussion at this stage. The lawsuit is available at the Clerk of the
Court Public Records. A Member offered to make the law suit available at
[email protected]. It was suggested that a copy would be posted on the
Valley web site and on the official Notice Board in the Fire Station forecourt,
but the Board did not decide to do this. The time frames in the law suit
require a timely response. A "quick" mediation was suggested. Keith Bradley
confirmed he was willing to participate in mediation. The Board will take
attorney advice on this course of
action.
Jan 9, 2012 MVRIA Board
Minutes
Page 2
Members questioned whether the issues are covered by insurance.
However, the insurance may not cover this dispute since Keith Bradley was on the
Board at the time. It would appear that State Statute 607.850 may well indemnify
the Directors. The Board confirmed that the named Directors will sign an
undertaking that they acted properly in this matter and are therefore
indemnified, but if the Court were to decide otherwise the Directors would be
liable for their own costs of legal defense. The operating account is the source
of funds.
b) Resolution: that
Becker & Poliakoff be retained for a further year at a cost of $200.
Proposed by: Jackie Vizzi. Seconded by: Trudi Lawrenz. Approved by 7 for and 1
against. It was confirmed that Becker & Poliakoff currently have no
instructions.
) Legal liaison
on the Bradley law suit. Resolution: that an Ad Hoc Committee be formed to
liaise with the Attorneys representing the Association comprising Trudi Lawrenz,
Norma Whittler and John Corcoran. Proposed by: Trudi Lawrenz. Seconded by: Jim
Holthaus. Approved by 7 for, 1 against. Various concerns were raised by members
including whether this Committee are to pursue the Mediation option, the
composition of the Committee and the cost of Attorneys. The per hour rates are
$310 to Chad McClenathen and David Davis and $300 to James Burgess. The Board
instructed the treasurer to separately identify in the Association's accounts
all fees paid to the Attorneys for this Law
Suit.
a) Road Assessment case.
There is a Court hearing scheduled for February 8 on the motion to collect the
dues and fees for the sole remaining non-payer of the road
assessment.
3.
Finance Committee: The Chairman reported that the necessary computer
equipment and software has been acquired for $308, at a considerable saving
compared with the estimate. Vivian Zabik was thanked for her help in this.
Members objected to the payment of an individual to set up the Quick Books
program, but no Member volunteered free time. The actual total cost will be $658
compared with the budget of $1,500. The Board noted that the Finance Committee
requires bids for next year's Budget by the end of January to be sent to the
Treasurer. The necessary 1099 and W9 forms will be completed for the current
year and the past 3 years.
4.
Board e-mail system. Proposed e-mail addresses were tabled for Board
members.
5.
Deed Restrictions Committee: Resolution: that the Scriveners error in
Article II of the current Articles be corrected by the addition of the clause:
"to contract for, to buy sell services and property necessary or incidental to
the attainment of its corporate purposes" and that the amended Articles be
officially recorded and subsequently sent to all Members. Proposed by: Jackie
Vizzi. Seconded by: Trudi Lawrenz. Approved unanimously. The Committee has yet
to commence review of the Deed
Restrictions.
6. Roads Committee. The Chairman gave a verbal update on progress
in enacting the resolutions agreed at the Board meeting on December 12,
2011.
7.Saddle Trail Committee. The Board noted that the saddle trails
have been mowed. Many compliments have been received and no complaints. Members
reported that parties of young people from outside the Valley had taken place
over the holidays in the Association's Park off Old Ranch Road. The Sherriff
assisted in removing the offenders and subsequently in removing their waste.
Member questioned the current restrictions over access to the boat ramp. The
Board agreed that a further attempt could be made to find suitable means to
secure the access for residents use only, subject to compliance with State
designations on the adjacent conservation areas. It was agreed that Jackie
Vizzi, Dale Ream, Linda Monette and Harold Joslin would review this issue and
report their findings to the Board. Keith Bradley offered to provide a copy of
the platted deed for the boat ramp. The Board noted that the trees around the
Park entrance need trimming. The Board noted with thanks that most residents
had responded to their request to trim trees on their road-side easements, but
that some had not.
8. Security Committee: No reported
incidents.
9. Lot 166 saddle trail. ATVs are using the saddle trail across
Lot 166. Resolution: that posts be placed to prevent ATV access as requested by
the owner of Lot 166. Proposed by: Jackie Vizzi. Seconded by: Jim Holthaus.
Approved unanimously. Dale Ream offered to undertake the
installation.
10. Rules and compliance Committee. Jackie Vizzi tabled a paper:
"Reinventing the rules" for the Board's future
consideration.
10. Disaster Planning Committee. No
report.
OTHER BUSINESS
1. Construction applications.
None received.
2. President's Message in TnT.
The Board agreed that the main issue should be "getting along as a community"
but also mention should be made of the conduct of Board meetings and the Bradley
law suit.
NEW BUSINESS
1. Members questioned the pile
of road material in the Associations Park adjacent to the Bridge. This pile is
kept in case of an urgent need.
2. Members asked that the Board consider the use of Facebook to
inform members.
Close meeting Proposed by: Bill McArthur. Seconded by: Gary
James. Approved unanimously. Time
21.30